Explanation
BACKGROUND:
This ordinance will authorize the Director of Technology to enter into contract with Vcloud Tech, Inc. for Micro Focus Server COBOL software licensing support and Server Express support in the amount of $66,244.86, with a coverage term period from August 1, 2022 through July 31, 2023. The contract for Micro Focus Server COBOL software licensing support and Server Express support was most recently authorized under the authority of Ordinance No. 0920-2021 passed May 10, 2021, establishing PO282948. The total cost of this ordinance is $66,244.86.
The Department of Technology solicited bids utilizing RFQ021581 for the purchase Micro Focus Server COBOL software licensing support and Server Express support. Two (2) vendors responded to RFQ021581: Vcloud Tech, Inc. ($66,244.86) and Brown Enterprise Solutions, LLC ($67,274.00). Vcloud Tech, Inc.was the lowest, most responsive, responsible bidder. The Department of Technology (DoT) recommends that the bid be awarded to Vcloud Tech, Inc. in the amount of $66,244.86. This contract is not subject to automatic renewal, however in accordance with the bid specifications, the City of Columbus, Department of Technology and Vcloud Tech, Inc. can renew the contract for three (3) additional one-year terms, subject to mutual agreement and approval by proper City authorities.
As a reseller of Micro focus COBOL software, Vcloud Tech, Inc. is required to include the Micro Focus Maintenance Agreement pertaining to licensing and support standard terms and conditions in their proposed agreement with the City.
FISCAL IMPACT:
In 2020 and 2021, the Department of Technology legislated $61,404.96 and $66,403.56 respectively, for Micro Focus COBOL and Server Express licensing and software maintenance support services The total cost of this ordinance (2022) is $66,244.86 for Micro Focus COBOL and Server Express software licensing maintenance support services. Funds for this expense are budgeted for within ...
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