Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreement for the purchase of two 60 foot bucket trucks for the Division of Power. This equipment will be used to maintain the City’s electrical distribution system and other related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace the following brass tag items: BT21697 and BT21913. Contingency funds are being added due to rising costs and long lead times for equipment delivery.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENT: PA004943 Bucket Trucks
EMERGENCY DESIGNATION: Emergency designation is requested to avoid a significant price increase due to rising costs.
VENDOR: Altec, Inc., Vendor #025767, CC#63-1239383 expires 6/21/24, Majority Vendor
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $722,642.00 (which includes a contingency fund of $20,000/00) is budgeted and available for this purchase.
$0.00 was spent in 2021
$0.00 was spent in 2020
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of bucket trucks for the Division of Power and to authorize the expenditure of $722,642.00 from the Electricity Operating Fund; and to declare an emergency. ($722,642.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract Purchase Agreement for the purchase of bucket trucks; and
WHEREAS, the purchase of two 60 foot bucket trucks will be used to maintain the City’s electrical distribution system and other infrastructure; and
WHEREAS, it is necessary to authorize the expenditure of $722,642.00 (which includes contingency funds of $20,000.00) or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate current Universal Term Contract Purchase Agreements for the purchase of two 60 foot Bucket Trucks for the Division of Power to avoid a significant price increase due to rising costs, thereby preserving the public, health, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of bucket trucks.
SECTION 2. That the expenditure of $722,642.00 (which includes contingency funds of $20,000.00) or so much thereof as may be needed, be and is hereby authorized in Fund 6300 (Electricity Operating) in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.