Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into multiple Indefinite Quantity Agreement Contracts for Invasive Plant Management.
The Department of Public Utilities solicited competitive bids for Invasive Plant Management in accordance with the relevant provisions of Section 329 (RFQ021643). Four hundred and twenty-two (422) vendors were solicited. Two (2) bids were received and opened on May 18, 2022. The bids from Facemyer Landscaping LLC and Russell Tree Experts Ltd. were deemed as responsive, responsible and best bidders.
The Department of Public Utilities intends to award multiple contracts to the lowest, responsive and best bidders, in the best interest of the City. The contracts will run concurrently and may utilize any contract at the discretion of the City of Columbus. The City of Columbus shall not be precluded from contracting for the same or similar work from other contractors, whether during the term of any contract awarded hereunder or otherwise.
Therefore, the Department of Public Utilities recommends Indefinite Quantity Agreement Contracts be awarded to Facemyer Landscaping, LLC, and Russell Tree Experts Ltd to be used on an as needed basis. This Contracts will remain in force for a period of three (3) years (December 31, 2025). If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIERS: Facemyer Landscaping, LLC, WBE (31-1757841), expires March 31, 2023
Russell Tree Experts Ltd., MAJ (35-2262134), expires April 19, 2023
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The money for this contract is budgeted and available within the Water Operating Fund ($90,000).
$32,445.50 was spent for services in 2021
$62,831.50 was spent for services in 2020
Title
To authorize the Director of Public Utilities to enter into Indefinite Quantity Contracts with Facemyer Landscaping LLC and Russell Tree Experts Ltd. for Invasive Plant Management; and to authorize the expenditures of $90,000.00 from the Water Operating Fund. ($90,000.00)
Body
WHEREAS, The Department of Public Utilities maintains a comprehensive program to manage trees and brush that grow around power distribution lines, street light circuits, water treatment facilities, sewer treatment facilities and other areas serviced by the City of Columbus and it has been shown to be effect at improving the reliability of service that it provides its customers; and
WHEREAS, the Department of Public Utilities solicited and received two bids for Invasive Plant Management on May 18, 2022; and
WHEREAS, Facemyer Landscaping, LLC, and Russell Tree Experts Ltd., were the most responsive, responsible and best bidders; and
WHEREAS, this Contract will remain in force for a period of three (3) years (December 31, 2025), availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into Indefinite Quantity Contracts with Facemyer Landscaping, LLC, and Russell Tree Experts Ltd. for Invasive Plant Management; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into Indefinite Quantity Agreement Contracts for Invasive Plant Management, per the terms and conditions of RFQ021643 on file.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That the expenditure of $90,000.00 or so much thereof as may be needed, be and is hereby $90,000.000 authorized in Fund 6000 (Water Operating) in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.