Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with APO Pumps and Compressors, Inc. for the purchase of an air compressor system and associated drying equipment with ancillary parts to be used by the Division of Sewerage and Drainage. The equipment will be used by the Southerly Wastewater Treatment Plant to create high pressure air lines used for various pieces of equipment.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ021780). One hundred and one (101) bidders were solicited and three (3) bids were received and opened on May 26, 2022.
After a review of the bids, the lowest bidder, Atlas Machine & Supply, Inc., submitted a bid that was valid for 30 days. The City of Columbus requires proposals to be valid for 180 days from the bid opening date. Therefore, the bid has been deemed non-responsive.
The second bidder, APO Pumps and Compressors, Inc. is responsive to all specifications. Therefore, the Division of Sewerage and Drainage recommends an award be made for all items to APO Pumps and Compressors, Inc. in the amount of $73,122.00 as the most responsive, responsible and best bidder.
SUPPLIER: APO Pumps and Compressors, Inc., Vendor#022625, CC# expires 6/13/24, Majority Vendor
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $73,122.00 was budgeted for this purchase.
$0.00 was spent in 2021
$0.00 was spent in 2020
Title
To authorize the Director of Finance and Management to enter into a contract with APO Pumps and Compressors, Inc. for the purchase of an air compressor system and associated drying equipment with ancillary parts for the Division of Sewerage and Drainage; and to authorize the expenditure of $73,122.00 from the Sanitary Sewer Operating Fund. ($73,122.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 26, 2022 for the purchase of an air compressor system & associated drying equipment with ancillary parts for the Division of Sewerage and Drainage; and
WHEREAS, the equipment will be used by the Southerly Wastewater Treatment to create high pressure air lines used for various pieces of equipment; and
WHEREAS, the lowest bidder, Atlas Machine & Supply, Inc. submitted a bid that was deemed non-responsive to the specifications requiring a bid to be valid for 180 days from the bid opening date; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the most responsive, responsible and best bidder, APO Pumps and Compressors, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of up to $73,122.00 from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with APO Pumps and Compressors, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ021780 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with APO Pumps and Compressors, Inc. for the purchase of an air compressor system and associated drying equipment with ancillary parts for the Division of Sewerage and Drainage, in accordance with RFQ021780 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $73,122.00, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.