Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola Solutions Inc. for the software upgrade to Motorola legacy radios that will no longer be supported by the vendor unless they are upgraded (flashed). The City has approximately 1,000 legacy radios that need flashed by Motorola's deadline of June 30th. Upgrading these radios is not only less expensive than the purchase of new radios, but will also ensure that our city radios are compliant with the State of Ohio mandate of the implementation of Link Layer Authorization on all radios on the statewide system. Link Layer is a security protocol that forms a two factor authentication process for a radio to operate on the state system
Bid Information: This upgrade is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code. The legacy radios are Motorola radios that require proprietary software and infrastructure owned by Motorola Solutions Inc. No other vendor has access to Motorola source code and Motorola has not authorized any dealer or other party to obtain such access.
Contract Compliance: Motorola Solutions Inc. V#007169 36-1115800 expiration 7/1/2023
Emergency Designation: Emergency designation is requested to ensure that Motorola's deadline for support is met.
FISCAL IMPACT: This ordinance authorizes an expenditure of $138,750.00 with Motorola for the flashing of city of Columbus radios. Funding for this expenditure is available in Support Services’ 2022 general fund appropriation.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola Solutions Inc. for the upgrade of city of Columbus 800MHz radios in accordance with the sole source provisions of the Columbus City Codes; to authorize an expenditure of $138,750.00 from Public Safety's General Fund budget; and to declare an emergency. ($138,750.00).
Body
WHEREAS, the Division of Support Services is responsible for the acquisition and maintenance of the city's 800 MHz radios used by our safety forces; and,
WHEREAS, the Division of Support Services has a need to enter into contract with Motorola for the software upgrade to approximately 1,000 of these radios in order to maintain maintenance support from Motorola; and,
WHEREAS, Motorola is the only known company that can provide the software upgrade to these Motorola radios; and,
WHEREAS, the contract is being entered into under the Sole Source Provision of Chapter 329 of the Columbus City Codes; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Public Safety to enter into contract with Motorola Inc. to upgrade the software of approximately 1,000 radios, to ensure that Motorola's deadline for support is met thereby preserving the public peace, health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with Motorola Inc. for the software upgrade of approximately 1,000 800 MHz Radios in the amount of $138,750.00
SECTION 2. That the expenditure of $138,750.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 1000 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the above contract is hereby made in accordance with the Sole Source procurement provisions of Chapter 329 of the Columbus City Code.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.