Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase the professional engineering services agreement with Burgess & Niple, Inc. for the Dam Engineering Services Project, Capital Improvements Project No. 690555-100000, for Division of Water Contract No. 2136.
This is a “task order” type of agreement to augment existing engineering personnel within the Water Supply Group, Division of Water on an as-authorized, as needed basis for Dam Engineering Services.
Tasks completed under the original agreement (PO285982) included:
1. Creating new inundation maps for the O’Shaughnessy Dam Emergency Action Plan.
2. Annual alignment survey for O’Shaughnessy Dam-special detailed level of accuracy required.
3. Update of EAP for O’Shaughnessy Dam following the Tabletop and Functional Exercises performed under a separate contract.
4. Inspection of the stop logs for Hoover Dam.
Potential Tasks to be completed under Contract Renewal No. 1 (current) include*:
1. Inspection of concrete barrier (plug) at mouth of McKinley Quarry. If needed and if authorized, design improvements based on results of inspection.
2. Alignment survey of Hoover & Griggs Dam.
3. Independent Consultant (IC) Inspection Griggs Dam
4. Following the completion of the IC inspection of Griggs Dam update the Griggs Operation, Maintenance & Inspection (OM&I) manual to reflect items identified in the IC inspection
5. Independent Consultant Inspection of Hoover Dam
6. Following the completion of the IC inspection of Hoover Dam update the Hoover OM&I manual to reflect items identified in the IC inspection
7. Update of Emergency Action Plan (EAP) Griggs Dam.
*List is may not be inclusive & exhaustive of all projects.
Community Planning Area: “99 - Citywide”.
1.1 Amount of additional funds to be expended: $150,000.00
Original Contract Amount: $150,000.00 (PO285982)
Renewal 1 (current): $150,000.00
Total (Orig. + Renewal 1): $300,000.00
1.2. Reason other procurement processes are not used:
The services were discussed and included in the original RFP. The current consultant has since gained detailed knowledge of the existing facilities and has completed preliminary design elements. Awarding this work to a new consultant would require duplication of some of the assessments and design work already performed, increasing project costs and extending the project schedule.
1.3. How cost of renewal was determined:
This cost was the budgeted amount in the 2020-2025 Capital Improvement Plan.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This agreement is for dam engineering services. The economic impact is $150,000 for professional services from the capital budget. This will allow the Division to perform miscellaneous engineering tasks related to the water supply dams on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. CONTRACT COMPLIANCE INFO: 31-0885550, expires 2/9/24, MAJ, DAX No. 4425
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
4. FUTURE RENEWAL(S): One additional renewal to the engineering agreement is anticipated.
5. FISCAL IMPACT: There are sufficient funds and budgetary authority within the Water G.O. Bonds Fund - Fund No. 6006 for this expenditure.
Title
To authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Burgess & Niple, Inc. for the Dam Engineering Services Project; for the Division of Water; and to authorize an expenditure up to $150,000.00 within the Water General Obligations Bond Fund. ($150,000.00)
Body
WHEREAS, Contract No. PO285982 was authorized by Ordinance No. 1555-2021, passed July 12, 2021, was executed on August 12, 2021, and approved by the City Attorney on August 16, 2021, for the Dam Engineering Services Project; and
WHEREAS, Renewal No. 1 (current) is needed to provide professional engineering services starting the third quarter of 2022 to provide funds for approximately one year or until all funds are expended; and
WHEREAS, Contract Renewal No. 2 (future) will be needed to continue to provide professional engineering services; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Burgess & Niple, Inc. for the Dam Engineering Services Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Burgess & Niple, Inc. for the Dam Engineering Services Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew and increase the professional engineering services agreement with Burgess & Niple, Inc. (FID #31-0885550), 5085 Reed Road, Columbus, OH 43220, for the Dam Engineering Services Project, in an amount up to $150,000.00.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes. Contract Renewal No. 2 (future) will be needed to continue to provide professional engineering services.
SECTION 3. That an expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.