Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase the professional engineering services agreement with Arcadis U.S., Inc. for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project, Capital Improvements Project No. 690291-100002, Division of Water Contract No. 2237.
This project will evaluate and design the replacement of existing Lime Slakers and Soda Ash Feeder systems at the Parsons Avenue Water Plant (PAWP) located at 5600 Parsons Avenue, Lockbourne, Ohio 43137.
Work under the Original Agreement included Phase 1 - Preliminary Design Report Services.
Work under Renewal No. 1 included Phase 2 - Detailed Design Services
Renewal No. 3 (current) is needed for Phase 3 - Engineering Services During Construction.
The Community Planning Area is “99 - Citywide” since the Parsons Avenue Water Plant serves several communities.
1.1 Amount of additional funds to be expended: $1,243,500.00
Original Contract Amount: $ 225,000.00 (PO116165)
Renewal 1: $ 637,000.00 (PO196728)
Renewal 2 (current): $1,243,500.00
Total (Orig. + Renewals): $2,105,500.00
1.2. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the work to date on the current design path. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and put the City at risk of not meeting water treatment goals.
1.3. How cost of renewal was determined:
The Consultant prepared an estimate based on the scope of work for the remainder of services during construction. City Project Manager and associated staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is necessary to upgrade chemical feed systems and infrastructure at the Parsons Avenue Water Plant (PAWP). The PAWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development. Public informational meetings are not anticipated for this project, all proposed work should be within the boundaries of the water treatment facility. Regulatory agencies will be notified of the proposed work as appropriate.
3. CONTRACT COMPLIANCE INFO: 57-0373224, expires 3/18/23, MAJ, DAX No. 9409
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Arcadis U.S., Inc.
4. FUTURE RENEWAL(S): This is the final renewal to the agreement.
5. FISCAL IMPACT: A transfer of funds within the Water PayGo Fund - Fund No. 6016 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Arcadis U.S., Inc. for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project; for the Division of Water; to authorize a transfer, appropriation, and expenditure up to $1,243,500.00 within the Water PayGo Fund; and to amend the 2021 Capital Improvements Budget. ($1,243,500.00)
Body
WHEREAS, Contract No. PO116165 was authorized by Ordinance No. 0719-2018, passed April 2, 2018, was executed on May 2, 2018, and approved by the City Attorney on May 8, 2018, for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project; and
WHEREAS, Contract Renewal No. 1 under PO196728 was authorized by Ordinance No. 2208-2019, passed September 16, 2019, was executed on October 16, 2019, and approved by the City Attorney on October 18, 2019, for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project; and
WHEREAS, Contract Renewal No. 2 (current) is needed for Phase 3 - Engineering Services During Construction; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Arcadis U.S., Inc. for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project; and
WHEREAS, it is necessary to authorize a transfer, appropriation, and expenditure of funds within the Water PayGo Fund - Fund No. 6016, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Arcadis U.S., Inc., for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew and increase the professional engineering services agreement with Arcadis U.S., Inc., FID #57-0373224; 100 E. Campus View Blvd., Suite 200, Columbus, Ohio 43235-1447; for the Parsons Avenue Water Plant Lime Slaker & Soda Ash Feeder Replacement Project, in an amount up to $1,243,500.00
SECTION 2. That this renewal is in compliance with Chapter 329 of Columbus City Codes. This is the final renewal to the agreement.
SECTION 3. That the transfer of $1,243,500.00, or so much thereof as may be needed, is hereby authorized between projects within the Water PayGo Fund - Fund No. 6016, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended, in the Water PayGo Fund - Fund No. 6016, per the account codes in the attachment to this ordinance.
SECTION 5. That the appropriation and expenditure of $1,243,500.00 or so much thereof as may be needed, is hereby authorized in the Water PayGo Fund - Fund No. 6016, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.