Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Quality Lines, Inc. for the 2021 Division of Power General Construction Contract, Modification #1, CIP: 670903-100000.
This project consists of providing the necessary labor and equipment to complete repairs to the electrical system at various locations within the Division of Power service area on an as needed basis, and other such work as may be necessary to complete the contract.
This contract modification will provide the necessary labor and equipment to construct new facilities and make repairs to the DOP power distribution and street light systems at various locations in our service area. Part of the work in this contract modification will be construction of new circuits to bring NextEra solar onto DOP’s power distribution system per the current contractual agreement.
Planning Area is “99”: Citywide
1.1 Amount of additional funds to be expended: $800,000.00
Original Contract Amount: $491,607.50 (PO284112)
Modification No. 1 (current): $ 800,000.00
Total (Orig. + Mod. 1) $1,291,607.50
1.2. Reasons additional goods/services could not be foreseen:
Contract modifications were expected and stated in original legislation request.
1.3. Reason other procurement processes are not used:
This contract was intended to cover three years - the initial contract, followed by two contract modifications. This request is the first contract modification.
Much of the work assigned to this contract is work that needs to be completed in a timely manner, but cannot be completed by DOP crews given their workload.
1.4. How cost of modification was determined:
With the assistance of the City Project Manager, the Design Professional prepared a Request for Proposal document for the additional work. The Contractor responded to this request with a cost proposal for the services. The City Project Manager and the Design Professional reviewed the Contractor’s cost proposal and negotiated a cost to perform this work.
2. CONTRACT COMPLIANCE INFO: 31-1529667 (expires 1/10/2024, Majority, DAX #023933)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Quality Lines Inc.
4. EMERGENCY DESIGNATION: Emergency designation is requested in order to meet project deadlines.
5. FISCAL IMPACT: A transfer and expenditure of funds within the Electricity General Obligation Bond Fund, Fund 6303 is necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the construction contract with Quality Lines, Inc., in the amount of $800,000.00, for additional work needed on the 2021 Division of Power General Construction Contract Project for the Division of Power; to authorize a transfer and expenditure up to $800,000.00 within the Electricity General Obligation Bonds Fund; and to amend the 2021 Capital Improvements Budget; and to declare an emergency. ($800,000.00)
Body
WHEREAS, Contract No. PO284112 with Quality Lines, Inc. was authorized by Ordinance No. 1488-2021, passed June 28, 2021, was executed on July 30, 2021, and approved by the City Attorney on August 3, 2021, for the 2021 Division of Power General Construction Contract Project; and
WHEREAS, a modification is needed to the contract in order to fund unanticipated work described in the background, in the amount of $800,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a modification to the construction contract for 2021 Division of Power General Construction Contract Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the construction contract with Quality Lines, Inc. in order to meet project timelines for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the construction contract with Quality Lines, Inc. for the Division of Power General Construction Contract Project in the amount of $800,000.00.
SECTION 2. That this agreement modification is in compliance with Section 329 of Columbus City Codes.
SECTION 3. That the transfer of $800,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended, in Fund 6303 - Electricity G.O. Bonds Fund, as per the attachment.
SECTION 5. That an expenditure up to $800,000.00, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.