Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Sullivan Environmental Technologies, Inc. for the purchase of Grundfos parts to be used by the Division of Sewerage and Drainage. The parts will be used by the Southerly Wastewater Treatment Plant to rebuild Goulds slurry pumps.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ022014). Eighty-four (84) bidders were solicited and one bid was received and opened on June 23, 2022.
After a review of the bid, the Division of Sewerage and Drainage recommends an award be made for all items to Sullivan Environmental Technologies, Inc. in the amount of $101,321.85 as the only responsive, responsible and best bidder.
SUPPLIER: Sullivan Environmental Technologies, Inc., Vendor#000313, CC#05-0539579 expires 6/7/24, majority vendor
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $101,321.85 was budgeted for this purchase.
$112,551.67 was spent in 2021
$182,162.89 was spent in 2020
Title
To authorize the Director of Finance and Management to enter into a contract with Sullivan Environmental Technologies, Inc. for the purchase of Grundfos parts for the Division of Sewerage and Drainage; and to authorize the expenditure of $101,321.85 from the Sanitary Sewer Operating Fund. ($101,321.85)
Body
WHEREAS, Grundfos parts are used by the Southerly Wastewater Treatment Plant to rebuild Goulds slurry pumps; and
WHEREAS, the Purchasing Office opened formal bids on June 23, 2022 for the purchase of Grundfos parts for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the only responsive, responsible and best bidder, Sullivan Environmental Technologies, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of up to $101,321.85 from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Sullivan Environmental Technologies, Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ022014 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Sullivan Environmental Technologies, Inc. for the purchase of Grundfos parts for the Division of Sewerage and Drainage, in accordance with RFQ022014 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $101,321.85 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.