Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (Renewal #3) the professional engineering services agreement with CDM Smith Inc., for the Wastewater Treatment Facilities (WWTFS) Instrumentation and Control (I&C) Integration and Programming, Part 2 Project, CIP No. 650348-100004.
This project will provide needed upgrades to the existing Plant Wide Process Control System (PWPCS) at each DOSD facility; provide integration for the newly constructed CIP's into the existing PWPCS at the DOSD Facilities; and provide DOSD Staff training, with the goal that the City staff will become self-reliant to handle all PWPCS issues. New projects must be integrated into the PWPCS to best maintain the operational performance of the treatment facilities. This project also assists City staff in maintaining and upgrading the PWPCS at Southerly, Jackson Pike, SMOC and Compost.
No additional future renewals are anticipated.
Planning Area: 99 (Citywide)
1.1 Amount of additional funds to be expended: $0
Cost summary:
Original Contract $500,000.00
Renewal 1 $500,000.00
Renewal 2 $500,000.00
Renewal 3 $0*
Current Total $1,500,000.00
*Remaining funds are available PO212870 (Renewal 1) and PO280659 (Renewal 2) to cover the work.
1.2 Reasons additional goods/services could not be foreseen:
This was planned contract renewal that extends the completion date to March 28, 2023 to perform additional task ordered work.
1.3 Reasons other procurement processes are not used:
This work was originally planned as a 4-year effort funded by annual renewals because it includes tasks which stretch across several funding years, and because the nature of the work requires the firm to develop a deep and detailed understanding of our plants and how we operate them.
Bidding out this work would risk funding this substantial startup effort again, and would require the multi-year work to start again at the beginning.
1.4 How cost of modification was determined:
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