Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for licenses and maintenance and support for Tableau software. Tableau is a data visualization and business intelligence software that provides instantaneous insight by transforming data into visually appealing and interactive visualization. It helps the user see and understand the data quickly and find patterns that otherwise may be very difficult to detect and understand. Tableau connects to almost every database and its resulting visualizations can be easily shared with others both on and off City’s web pages. City departments are using this platform for data visualizations and better decision making.
DoT received three (3) responses to RFQ022015, which opened on June 23, 2022. DoT recommends that the award go to Brown Enterprise Solutions, LLC, having submitted the lowest and best offer at $149,876.13. The other two quotes are as follows;
• SHI - $154,371.63.
• Communication Square, LLC - $150,615.00
The term of this contract will be for one year, beginning on July 25, 2022 and ending on July 24, 2023.
This ordinance also authorizes the expenditure of $149,876.13 for the above-described purpose.
CONTRACT COMPLIANCE NUMBER
Vendor Name: Brown Enterprise Solutions, LLC
DAX Vendor#: 010668
CC#: 90-0353698 Expiration date: 3-3-2024
FISCAL IMPACT
Funds for this purchase are available and budgeted in the Department of Technology, Information Services Operating Fund.
EMERGENCY
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date in 2022.
Title
To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for licenses and maintenance and support for Tableau software; to authorize the expenditure of $149,876.13 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($149,876.13)
Body
WHEREAS, the Department of Technology has a need for licenses and maintenance and support for its Tableau software; and
WHEREAS, the Department received three (3) responses to RFQ022015; and
WHEREAS, the lowest and best response was submitted by Brown Enterprise Solutions, LLC at $149,876.13; and
WHEREAS, the Department desires to contract with Brown Enterprise Solutions, LLC for the above-described services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for Tableau software license maintenance and support services,to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date in 2022, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into contract with Brown Enterprise Solutions, LLC for licenses and maintenance and support for Tableau software at a cost of $149,876.13, for a term of one year, beginning on July 25, 2022 and ending on July 24, 2023.
SECTION 2. That the expenditure of $149,876.13, so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating fund as follows in the attachment to this ordinance. (see attachment 1937-2022 EXP)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.