Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify (Modification No. 1) a contract with Lima, Jean J to add an escalator clause and funding to permit a fuel surcharge in light of the rising costs of fuel.
Original contract amount $ 30,000.00 Ord. N/A PO310858
Modification No. 1 amount $ 1,500.00
Total contract amount $ 31,500.00
The purpose of the Property Maintenance program is to provide services that may include some or all of the following service categories in each assignment: removal and disposal of trash and debris both inside and outside of structures; light demolition; tree and shrub maintenance and/or removal; and other miscellaneous services. Most work assigned under this contract shall be removal and disposal of trash and debris for properties held by the Land Redevelopment Division.
Companies responded to an Invitation to Bid, RFQ020243 in 2021 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year.
The Department of Development advertised RFQ020243 on Vendor Services in October 2021 for the Property Maintenance program and 13 bids were received. The Director of Development entered into contract with 10 bidders under the authority of Columbus City Code Section 329.19. The contract period is from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through 2024.
Since the origination of the agreement with Lima, Jean J, fuel costs have risen significantly and have impacted Property Maintenance program providers’ ability to perform services under the contracted fee amounts. To remedy this unforeseen cost, modification of the original agreement to include an escalator and de-escalator clause for fuel surcharges is necessary. Without t...
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