Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Kramer Engineers to provide design services for the Lighting Improvements 2022 Project. The contract amount being authorized by this ordinance is $70,508.20.
The Lighting Improvements 2022 Project will upgrade antiquated and inefficient lighting systems. The gymnasiums at Blackburn and Barack Community Centers and the tennis courts at Woodward Park will receive the improvements. The existing fixtures are high-intensity discharge lights with ballasts beyond their expected service life and they will be replaced with high-efficiency LED lighting. Additional egress lighting will be added to the gymnasiums to improve safety as well.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to three firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process, in accordance with City Code Section 329, on March 3, 2022 and received by the Recreation and Parks Department on March 18, 2022. Request for proposals were sent to the following companies:
Advanced Engineering Consultants (MBE)
Fishbeck (MAJ)
Kramer Engineers (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Kramer Engineers be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
Ralph J Kramer DBA Kramer Engineers
394 Oak Street
Columbus, Ohio 43215
Ralph Kramer, 614-233-6911
Contract Compliance Number, Tax ID: 004629, 31-1035777
Contract Compliance Expiration Date: June 23, 2023
Emergency Justification: Emergency action is requested to allow for the prompt execution of this contract, immediately improving the operational efficiency and occupant experience at these facilities as well as immediately impacting the City's ability to meet the Climate Action Plan goals.
Benefits to the Public: Improved gymnasium and sports court lighting will help ensure that programming and play opportunities are safe. These improvements will enhance the experience of visitors at these facilities and will also expand the hours of use at the courts. The exterior lighting will also provide enhanced public safety for the surrounding area. The reduction in facility energy use enabled by this project will have an environmental impact as well, helping the City meet its climate goals and impacting on current and future generations of residents.
Community Input/Issues: The community has made many requests for improved and additional lighting at these locations.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to improve operations and services to the citizens of Columbus while making these facilities safer.
Fiscal Impact: $70,508.20 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Kramer Engineers to provide design services for the Lighting Improvements 2022 Project; to authorize the transfer of $70,508.20 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $70,508.20 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($70,508.20)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Kramer Engineers to provide design services for the Lighting Improvements 2022 Project; and
WHEREAS, it is necessary to authorize the transfer of $70,508.20 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $70,508.20 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Kramer Engineers to allow for improving the operational efficiency and occupant experience at these facilities as well as immediately impacting the City's ability to meet the Climate Action Plan goals, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Kramer Engineers to provide design services for the Lighting Improvements 2022 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $70,508.20 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511002-100000; Facility Assessment Implementation (Voted Carryover); $1,135,492 / ($70,508) / $1,064,984
Fund 7702 / P511043-100000; Lighting Improvements 2022 (Voted Carryover); $0 / $70,508 / $70,508
SECTION 7. For the purpose stated in Section 1, the expenditure of $70,508.20 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.