Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Westfalia OEM Parts and Services with GEA Mechanical Equipment US, Inc. These centrifuges are used to separate sludge and water. The Department of Public Utilities is the primary user for these items and services. GEA Separator GmbH is the manufacturer of these centrifuges that are used at the City’s wastewater plants. GEA Mechanical Equipment US, Inc. is the sole source for these parts and services as they are the only distributor and authorized service provider for their own products. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2024 with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
GEA Mechanical Equipment US, Inc., CC# 003297. All items, $1.00
Total Estimated Annual Expenditure: $250,000.00, Department of Public Utilities, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Westfalia OEM Parts and Services with GEA Mechanical Equipment US, Inc in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025. ($1.00).
Body
WHEREAS, the Westfalia OEM Parts and Services UTC will provide for the purchase of centrifuge parts and services used at the wastewater treatment plants to separate sludge and water and GEA Mechanical Equipment US, Inc. is the sole source provider of these goods and services; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a Sole Source Contract for the option to purchase Westfalia OEM Parts and Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Westfalia OEM Parts and Services for a term of approximately two (2) years, expiring May 31, 2024, with the option to renew for one (1) additional year, as follows:
GEA Mechanical Equipment US, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.