Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Evans, Mechwart, Hambleton & Tilton (EMH&T) in the amount of up to $370,000.00 for the Roadway - General Engineering 2020 project.
Ordinance 0410-2020 authorized the Director of Public Service to enter into a professional services contract with EMH&T in the amount of up to $250,000.00 for the Roadway - General Engineering 2020 project. The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform professional engineering and survey services as well as provide technical expertise for the Department to complete its capital budget commitments. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $370,000.00.
This is a planned modification that is necessary to add funding for additional design tasks. Design plans, estimates, contract documents, autocad files, reports and supporting information for reports related to the design of the Indianola Avenue Urban Paving project are necessary to complete the project. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $250,000.00 (PO215262, Ord. 0410-2020)
The total of Modification No. 1: $370,000.00 (This Ordinance)
The contract amount including all modifications: $620,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
The contract compliance number for EMH&T is CC004214 and expires 11/17/2023.
3. FISCAL IMPACT
Funding in the amount of $370,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, to preserve the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with EMH&T in connection with the Roadway - General Engineering 2020 project; to authorize the expenditure of up to $370,000.00 from the Streets and Highways Bond Fund project; and to declare an emergency. ($370,000.00)
Body
WHEREAS, contract no. PO215262 with EMH&T, in the amount of $250,000.00, was authorized by ordinance no. 0410-2020; and
WHEREAS, it has become necessary to modify the contract in an amount up to $370,000.00 and provide additional funds for the Roadway - General Engineering 2020 project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with EMH&T to prevent delays in the project schedule for the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with EMH&T at 5500 New Albany Road, Columbus, Ohio 43054, for the Roadway - General Engineering 2020 project in the amount of $370,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $370,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100048 (Resurfacing - Urban Paving - FRA-23-15.31 (Indianola Ave.) PID 106095), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.