Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Singlesource IT for Cloudera licenses, maintenance and support. The Cloudera Enterprise Platform is part of the city’s Data Management Platform, the procurement of which was authorized by ordinance 1087-2019. That ordinance authorized, among other things, the procurement of a three-year subscription of Cloudera licenses. These licenses are set to expire on August 31, 2022. This ordinance authorizes procuring these licenses from Singlesource IT at a cost of $73,211.40, for a term of one year, beginning on September 1, 2022 and ending on August 31, 2023.
DoT procured three quotes via State Term Schedule (STS) 534354. Singlesource IT provided the lowest bid at $73,211.40. The other bids obtained were from Brown Enterprise Solutions, LLC ($74,076.00) and Carahsoft ($74,520.00). DoT recommends that the award go to Singlesource IT having submitted the lowest bid.
Finally, this ordinance authorizes the expenditure of $73,211.40 for the above-described purpose.
FISCAL IMPACT
Funds to cover the costs of the services associated with this ordinance have been identified and are available in the Department of Technology Information Services Operating Fund.
CONTRACT COMPLIANCE
Vendor Name: Singlesource IT
F.I.D/CC#: 20-1195330 Expiration Date: 2-23-2023
DAX Vendor #: - 034956
EMERGENCY
Current licenses expire on August 31, 2022. Emergency legislation is requested to ensure that new licenses are in place by the time the current ones expire.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Singlesource IT for Cloudera licenses, maintenance and support from a State Term Contract; to authorize the expenditure of $73,211.40; and to declare an emergency. ($73,211.40)
Body
WHEREAS, in 2019, The City of Columbus procured a Data Management Platform that included the Cloudera Enterprise Platform; and
WHEREAS, current licenses for the Cloudera Enterprise Platform expire on August 31, 2022; and
WHEREAS, DoT received three (3) bids via State Term Contract 534354 for the above-described platform; and
WHEREAS, Singlesource IT submitted the lowest bid at $73,211.40; and
WHEREAS, DoT desires to purchase the above-described licenses at a cost of $73,211.40 for a term of one year, beginning on Sepember 1, 2022 and ending on August 31, 2023; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Singlesource IT for Cloudera licenses, maintenance and support for the Cloudera Enterprise Platform to ensure that new licenses are in place by the time the current ones expire, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Singlesource IT for Cloudera licenses, maintenance and support at a cost of $73,211.40, for a term of one year, beginning on September 1, 2022 and ending on August 31, 2023.
SECTION 2. That the expenditure of $73,211.40, or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance. (see attachment 1981-2022EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.