Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with ms consultants, inc. to add additional funds for design of the Signals - Summit Street - Warren Street to E. 7th Avenue project.
Ordinance 1919-2020 authorized the Director of Public Service to enter into a professional services contract with ms consultants, inc. for the Signals - Summit Street - Warren Street to E. 7th Avenue project. The intent of this project is to provide the Department of Public Service with a design to replace and upgrade the existing traffic signals to current standards along Summit Street from Warren Street to E. 7th Avenue.
Ordinance 2390-2021 authorized the Director of Public Service to modify the contract in the amount of $35,191.79 to cover the cost of design for bumpouts at three intersections within the project corridor. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $65,000.
This is an unplanned modification that is necessary to cover the cost of facilities needed to be relocated in in order to obtain the required clearances from the proposed signal poles at those intersections. These were originally in the scope but that extent of the relocations necessary was unknown at the time of scoping and the original funding has been exhausted. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $508,280.97 (PO241852, Ord. 1919-2020)
The total of Modification No. 1: $ 35,191.79 (PO295463, Ord. 2390-2021)
The total of Modification No. 1: $ 65,000.00 (This Ordinance)
The contract amount including all modifications: $608,472.76
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
2. CONTRACT COMPLIANCE
The contract compliance number for ms consultants, inc. is CC006998 and expires 12/28/2023.
3. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, to preserve the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with ms consultants, inc. in connection with the Signals - Summit Street - Warren Street to E. 7th Avenue project; to authorize the expenditure of up to $65,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($65,000.00)
Body
WHEREAS, contract no. PO241852 with ms consultants, inc., in the amount of $508,280.97, was authorized by ordinance no. 1919-2020; and
WHEREAS, modification no. 1, PO295463, in the amount of $35,191.79, was authorized by ordinance no. 2390-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $65,000.00 to provide additional funds for the Signals - Summit Street - Warren Street to E. 7th Avenue project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with ms consultants, inc. so design of these safety improvements can be started as soon as possible for the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with ms consultants, inc. at 2221 Schrock Road, Columbus, Ohio, 43229, for the Signals - Summit Street - Warren Street to E. 7th Avenue project in an amount up to $65,000.00.
SECTION 2. That the expenditure of $65,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.