Explanation
This ordinance authorizes the Director of the Department of Technology, for various Departments, to enter into contract with VCloud Tech, Inc. for the purchase of annual software maintenance and support services for the City's Netmotion mobility solution and software licenses. The coverage term period for the software maintenance and support services for Netmotion software licenses is for one (1) year, from September 30, 2022 through September 29, 2023, at a cost of $82,767.00.
The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.
On May 23, 2022, RFQ021951 was published, seeking bids for the purchase of annual software maintenance and support services for the City's Netmotion mobility solution and software licenses. The three (3) responses received were as follows::
*VCloud Tech, Inc.: $82,767.00
* Brown Enterprise Solutions, LLC: $84,087.75
* CDWG: $92,628.00
VCloud Tech, Inc. is the lowest bidder. The Department of Technology is recommending the award be made to VCloud Tech, Inc. as the lowest bidder.
The term of this agreement shall be for one (1) year, from September 30, 2022 through September 29, 2023. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include the same pricing, terms and conditions as those set forth in the initial contract, the services may be renewed for two (2) additional one-year terms. Future renewals of this contract will require authorization the Council of the City of Columbus.
FISCAL IMPACT
In the years 2020 and 2021, the Department of Technology expended $83,471.40 and $92,628.60 respectively for Netmotion annual software m...
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