Explanation
This ordinance authorizes the Director of the Department of Technology, for various Departments, to enter into contract with VCloud Tech, Inc. for the purchase of annual software maintenance and support services for the City's Netmotion mobility solution and software licenses. The coverage term period for the software maintenance and support services for Netmotion software licenses is for one (1) year, from September 30, 2022 through September 29, 2023, at a cost of $82,767.00.
The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.
On May 23, 2022, RFQ021951 was published, seeking bids for the purchase of annual software maintenance and support services for the City's Netmotion mobility solution and software licenses. The three (3) responses received were as follows::
*VCloud Tech, Inc.: $82,767.00
* Brown Enterprise Solutions, LLC: $84,087.75
* CDWG: $92,628.00
VCloud Tech, Inc. is the lowest bidder. The Department of Technology is recommending the award be made to VCloud Tech, Inc. as the lowest bidder.
The term of this agreement shall be for one (1) year, from September 30, 2022 through September 29, 2023. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include the same pricing, terms and conditions as those set forth in the initial contract, the services may be renewed for two (2) additional one-year terms. Future renewals of this contract will require authorization the Council of the City of Columbus.
FISCAL IMPACT
In the years 2020 and 2021, the Department of Technology expended $83,471.40 and $92,628.60 respectively for Netmotion annual software maintenance and support services. This year (2022) funds are budgeted and available within the Department of Technology’s internal services budget and direct charge budget for this purpose. The direct charge budget enables pro-rating the cost among the various funds of the beneficiary departments (i.e., Public Safety, Public Utilities, Public Service, City Attorney, and Facilities Mgmt.).
CONTRACT COMPLIANCE
Vendor Name: VCloud Tech, Inc.: C.C#/F.I/D. #: 46-3104792; Expiration Date: 10/16/2023
(DAX City Vendor Acct. # No.: 012179)
Title
To authorize the Director of the Department of Technology, for various Departments, to enter into contract with VCloud Tech, Inc. for annual software support and maintenance for Netmotion software licenses; to authorize the expenditure of $82,767.00 from the Department of Technology, Information Services Operating Fund. ($82,767.00).
Body
WHEREAS, the City of Columbus uses Netmotion software to enable mobile workers, including police officers, public utility and public service field crews, to utilize computer applications over cellular communication networks; and
WHEREAS, on May 23, 2022, RFQ021951 was published, seeking bids for the purchase of annual software maintenance and support services for the City's Netmotion mobility solution and software licenses. Three (3) vendor responses were received: VCloud Tech, Inc. ($82,767.00), Brown Enterprise Solutions, LLC. ($84,087.75), and CDWG ($92,628.00). The Department of Technology is recommending the award be made to VCloud Tech, Inc. as the lowest bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology, for various Departments, to enter into contract with VCloud Tech, Inc. for the purchase and provision of annual software maintenance and support to the City’s Netmotion mobility solution, in the amount of $82,767.00, for the coverage term period from September 30, 2022 through September 29, 2023; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology, for various Departments, to enter into contract with VCloud Tech, Inc. for the purchase of annual software maintenance and support for the City’s Netmotion mobility solution to avoid interruption of services, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, for various City Departments, be and hereby is authorized to enter into contract with VCloud Tech, Inc., for the purchase of annual software maintenance and support services for the City's Netmotion mobility solution in the amount of $82,767.00 for the coverage term period from September 30, 2022 through September 29, 2023.
SECTION 2: That the expenditure of $82,767.00 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (see attachment 1219-2022 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.