Explanation
Background: The Recreation and Parks Department has a need to provide portable toilets at numerous City-owned and operated parks and golf courses throughout the City for the health and safety of visitors and patrons. The Department of Finance and Management has established a Universal Term Contract (UTC) with Pro Kleen Industrial Services Inc for portable toilet rental services (PA003778 expires 12/31/2022). Recreation and Parks Department expects to incur single-year expenditures that exceed $100,000 from purchase orders established in accordance with the UTC.
This ordinance authorizes the purchase of more than $100,000 from an individual UTC by a single agency and authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance to the current and future UTC purchase agreements and enter into contract for portable toilet rental services for the Recreation and Parks Department. The total annual expenditures for purchase of portable rental toilet services is approximately $270,000.
There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.
Principal Parties:
Pro Kleen Industrial Services Inc
Adam Black, President
1977 Lancaster Road SE
Hebron, OH 43025
Contract Compliance Number, Tax ID: 005355, 31-1428980
Emergency Justification: Emergency legislation is required to ensure uninterrupted portable toilet rental services in order to maintain healthy and safe operations at City parks and golf courses.
Fiscal Impact: An additional $170,000.00 is required and budgeted in the Recreation and Parks Operating Fund to meet the financial obligation of future purchase orders established from PA003778.
Title
To authorize the Finance and Management Director, on behalf of Recreation and Parks, to associate all general budget reservations resulting from this ordinance to current and future purchase agreements for portable toilet rental services and establish purchase orders in accordance with the terms and conditions of the citywide Universal Term Contract; to authorize the expenditure of more than $100,000.00 from an individual universal term contract by a single agency; and to declare an emergency. ($170,000.00)
Body
WHEREAS, it is necessary to establish and associate general budget reservations in the amount of $170,000 with the current and future purchase agreements for the purchase of portable toilet rental services; and
WHEREAS, the Finance and Management Director, on behalf of the Department of Recreation and Parks, intends to purchase additional portable toilet rental services and incur expenditures in an amount up to $170,000; and
WHEREAS, the portable toilet rental services will be purchased in accordance with the UTC that has been established with Pro Kleen Industrial Services Inc, PA003778, that expires 12/31/2022; and
WHEREAS, City Code 329.19 (g) requires City Council approval for purchases in excess of $100,000 from an individual universal term contract by a single agency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks, in that it is immediately necessary to establish purchase orders to ensure uninterrupted portable toilet rental services in order to maintain safe and efficient operations for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Recreation and Parks, is hereby authorized to associate all general budget reservations resulting from this ordinance for portable toilet rental services and establish purchase orders in accordance with the terms and conditions of the citywide Universal Term Contract on file in the Purchasing Office.
SECTION 2. That the expenditure of $170,000.00, or so much thereof as may be necessary, is hereby authorized to pay the cost thereof as indicated in the attachment to this ordinance.
SECTION 3. That City Council approves the purchase of more than $100,000.00 from individual universal term contracts by a single agency.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten (10) days after passage if the Mayor neither approves nor vetoes the same.