Explanation
Background Information:
This legislation authorizes the Director of Human Resources to enter into contract with Brown & Brown of Massachusetts, LLC for employee benefit audits for the following lines of business: pharmacy and pharmacy market check. The annual contract is $125,000. A portion of these funds will pay for audits that began in 2022. This ordinance represents the third year of a three year contract, from August 1, 2022 through July 31, 2023. Following the third year, the contract allows for two additional one year extensions if all parties are in agreement. Every year the contract renewal is subject to available appropriation and funding. From August 1, 2022 through July 31, 2023 the City will request the following audits begin: pharmacy and pharmacy market check.
The maximum fees for these services from August 1, 2020 through July 31, 2023 will not exceed $399,500.00
Fiscal Impact: Funding for this contract totals $125,000.00 and is budgeted from and within the 2022 Department of Human Resources' Employee Benefits Fund budget specifically for this purpose.
Emergency Action: Emergency action is requested to ensure the City can move forward to commence benefit audits in 2022, so as not to lose audit rights as provided in the vendor contracts, as soon as possible, thereafter.
Title
To authorize the Director of Human Resources Department to enter into contract with Brown & Brown of Massachusetts, LLC, for employee benefit audits for pharmacy and pharmacy market checks; to authorize the expenditure of $125,000.00 from and within the Employee Benefits Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, it is in the best interest of the City to have Employee Benefit audits performed on various insurance lines of business; and
WHEREAS, in 2022, the City will request the following audits begin: pharmacy and pharmacy market check; and
WHEREAS, this ordinance represents authority for the third year of a three year contract, from August 1, 2022 through July 31, 2023; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to authorize the Director to enter into contract with Brown & Brown of Massachusetts, LLC to perform employee benefit for various insurance lines as noted above to ensure the City can move forward and commence benefit audits in 2022, thereby preserving the public health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Human Resources Department is hereby authorized to enter into contract for the third year of a three year contract with Brown & Brown of Massachusetts, LLC to perform employee benefit audits for pharmacy and pharmacy market check.
SECTION 2. That the expenditure of $125,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Employee Benefits Fund 5502 in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.