Explanation
Background: This ordinance authorizes the Department of Finance and Management, Fleet Management Division, to modify its existing contract with Crown Welding & Fabricating LLC to increase the contract amount. The City of Columbus previously bid and successfully awarded Crown Welding & Fabricating LLC for welding and fabrication services, pursuant to bid solicitation RFQ011175.
The original contract was entered into on March 2 2019, with the option to extend for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. The contract was renewed from March 7, 2022 through February 28, 2023 for a total of $50,000.00. An additional $100,000.00 is being requested for additional services.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Crown Welding & Fabricating LLC MBE-002783 expires 3/31/2024
Emergency action is requested so that welding services for the City’s vehicle fleet can continue uninterrupted.
Fiscal Impact: This ordinance authorizes an expenditure of $100,000.00 from the Fleet Management Operating Budget with Crown Welding & Fabrication LLC for welding and fabrication services. The Fleet Management Division budgeted $100,000.00 in their 2022 operating budget for this contract; $40,430.00 has been expended thus far this year. The Fleet Management Division expended $50,000.00 in 2021 and $100,000.00 in 2020 for welding and fabrication services.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Fleet Management Division with Crown Welding & Fabricating LLC for Welding and Fabrication Services; to authorize the expenditure of $100,000.00 from the Fleet Management Fund; and to declare an emergency ($100,000.00)
Body
WHEREAS, a need exists to modify the contract for welding and fabrication services for City fleet vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ011175) and awarded to Crown Welding & Fabricating LLC with an option to extend the contract for three (3) additional one year periods; and
WHEREAS, the Fleet Management Division renewed the contract with Crown Welding & Fabricating LLC for the period of March 7, 2022 through February 28, 2023; and
WHEREAS, the Fleet Management Division requests a modification to authorize the expenditure of an additional $100,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of finance and Management, Division of Fleet Management, in that it is immediately necessary to authorize the Finance and Management Director to modify the contract for welding services for the City’s fleet of vehicles so that services can continue without interruption, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Fleet Management Division, with Crown Welding & Fabricating LLC for welding and fabrication services.
SECTION 2. That the expenditure of $100,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1983-2022 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.