Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Elford Inc. for Fire Facility Renovation - Women’s Locker Facilities.
The project’s scope is a complete renovation of the female locker room including new showers, flooring, lockers, finishes while also adding a mother’s room and unisex shower & restroom.
The Department of Finance and Management, Office of Construction Management, solicited bids which were formally advertised on June 3, 2022, the city received only one (1) response (0 AS1, 0 FBE, 0 MBE,) as follows:
|
Bidder/Consultant |
City |
FBE/MBE |
Amount of Bid |
|
Elford |
Columbus |
EBOCC |
$ 544,000.00 |
Elford, Inc. submitted the bid of $ 544,000.00. The Office of Construction Management recommends a bid award for $544,000.00 be made to the sole responsive and responsible bidder, Elford, Inc.
Elford Inc. Contract Compliance No. 31-4371060, expiration date January 31, 2024.
Emergency action is requested as with the recent increased effort to recruit minority Division of Fire candidates, the Division has increased the number of female recruits into the Academy. The current locker room facilities at the Fire Training Academy are inadequate for the expected female participation.
Fiscal Impact: This legislation authorizes an expenditure of $544,000.00 from the Public Safety General Obligation Bond Funds with Elford Inc. for Fire Facility Renovation - Women’s Locker Facilities.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Elford Inc., for Fire Facility Renovation - Women’s Locker Facilities; to authorize the expenditure of $544,000.00 within the Public Safety General Obligation Bond Funds; and to declare an emergency. ($544,000.00)
Body
WHEREAS, pursuant to a Request for bids solicited by the Office of Construction Management, only one firm submitted bid on June 29, 2022 and Elford Inc. was the sole responsive bidder.
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget within the Public Safety General Obligation Bond Funds; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for Fire Facility Renovation - Women’s Locker Facilities with Elford, Inc. and
WHEREAS, it is necessary to authorize the expenditure of $ 544,000.00 from the Public Safety General Obligation Bond; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Elford Inc., for Fire Facility Renovation - Women’s Locker Facilities to provide an adequate locker room facilities to the female recruits as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7701 / P340103-100000 / Fire Facility Renovation (Voted 2019) / $1,589,096 / ($196,480)/ $1,392,616
7701 / P340103-100202/ Fire Facility Renovation - Training Complex renovations (Voted 2019)/ $2,000,000 / ($347,520)/ $1,652,480
7701 / P340103-100207/ Fire Facility Renovation - Women’s Locker Facilities (Voted 2019)/ $0 / $544,000/ $544,000
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Elford Inc., for Fire Facility Renovation - Women’s Locker Facilities.
SECTION 3. That the expenditure of $544,000.00 or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Public Safety General Obligation Funds, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.