Explanation
BACKGROUND: This legislation authorizes the Finance and Managemeant Director to modify and extend a contract on behalf of the Office of Construction Management with Elford Construction Company, Inc. in an amount up to $115,000.00 for the North Market Exterior Renovations Modification #1 located at 59 Spruce Street.
The original contract was authorized by Ordinance No. 0625-2022 and approved by City Council on March 23, 2022. The modification of the contract is due to the unforeseen additional cost for a 12” storm line excavation and delays due to these unforeseen site conditions at the North Market Exterior.
Prices already established in the contract were used to determine the cost of this modification.
The contract compliance number for Elford Construction Company, Inc. is 31-4371060 and expires on January 31, 2024.
Emergency action is requested in order to prevent further construction delays and increases in costs.
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $115,000.00 from the Development Taxable Fund. It is necessary to transfer $115,000.00 between projects within the Development Taxable Fund with Elford Construction Company, Inc. for additional services for the North Market Exterior Renovation Project located at 59 Spruce Street. These funds were budgeted within the Development Taxable Fund.
|
Original Purchase Order Amount (0625-2022): |
$ 570,912.00 |
|
Modification No. 1 (current): |
$ 115,000.00 |
|
Total (Original and Modification): |
$ 685,912.00 |
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to modify an agreement on behalf of the Office of Construction Management with Elford Construction Company, Inc. for North Market Exterior Renovations; to authorize the transfer and expenditure of $115,000.00 from the Development Taxable Fund; and to declare an emergency ($115,000.00).
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and authorize the transfer of $115,000.00 within the Development Taxable Fund; and
WHEREAS, it is necessary to modify and extend a contract with Elford Construction Company, Inc. in an amount up to $115,000.00 for the North Market Exterior Renovation Project; and
WHEREAS, the original contract was authorized by Ordinance No. 0625-2022 and approved by City Council on March 23, 2022 for additional services for the North Market Exterior Renovation Project located at 59 Spruce Street; and
WHEREAS, this modification for additional work is necessary to accommodate the unforeseen additional cost for a 12” storm line excavation and delays due to these unforeseen site conditions at the North Market Exterior Renovations project; and
WHEREAS, it is necessary to authorize the expenditure of $115,000.00 from the Development Taxable Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is necessary to authorize the Finance and Management Director to modify and extend a contract with Elford Construction Company, Inc. so that additional services for the North Market Exterior Renovation Project located at 59 Spruce Street can proceed without further delays, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Elford Construction Company, Inc. for the North Market Exterior Renovations located at 59 Spruce Street.
SECTION 2. That the 2021 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Project ID | Project Name | Current Authority | Revised Authority | Change
Fund
7739
P590415-100000 | Economic & Community Development| 250,000.00 | $135,000.00 | ($115,000.00)
P441768-100006 | North Market Exterior Renovation Project| $0 | $115,000.00 | $115,000.00
SECTION 3. That the transfer of $115,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7739 (Development Taxable Fund), from Dept-Div 4402, Project P590415-100000 ( Development Taxable Fund), Object Class 06 (Capital Outlay) to Dept-Div 4402 (Development Taxable Fund), Project P441768-100006 (North Market Exterior Renovation Project), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $115,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7739 (Development Taxable Fund), in Dept-Div 4402, P441768-100006 (North Market Exterior Renovation Project), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.