Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify (Modification No. 1) a contract with Watson’s Lawn Care LLC to add an escalator clause and funding to permit a fuel surcharge in light of the rising costs of fuel.
Original contract amount $ 25,000.00 Ord. N/A PO310737
Modification No. 1 amount $ 1,250.00
Total contract amount $ 26,250.00
The purpose of the lawn care program is to provide services such as routine mowing, removal of brush and excessive high grass, and all foreign material, and similar work for properties held by the Land Redevelopment Division.
Companies responded to an Invitation to Bid, RFQ020241 in 2021 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year.
The Department of Development advertised RFQ020241 on Vendor Services in October 2021 for the lawn care program and 18 bids were received. The Director of Development entered into contract with 13 bidders under the authority of Columbus City Code Section 329.19. The contract period is from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through 2024.
Since the origination of the agreement with Watson’s Lawn Care LLC, fuel costs have risen significantly and have impacted lawn care program providers’ ability to perform services under the contracted fee amounts. To remedy this unforeseen cost, modification of the original agreement to include an escalator and de-escalator clause for fuel surcharges is necessary. Without this modification, providers may terminate their current contracts, requiring the City to seek competitive proposals that take the current fuel costs into consideration. A modification of the current agreements saves the City both the expense and time ass...
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