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File #: 2038-2022    Version: 1
Type: Ordinance Status: Passed
File created: 7/5/2022 In control: Housing Committee
On agenda: 7/25/2022 Final action: 7/27/2022
Title: To authorize the Director of the Department of Development to modify a contract with BCN Real Estate Holdings LLC to include an escalator and de-escalator clause for fuel surcharge fees; to authorize the appropriation and expenditure of up to $250.00; and to declare an emergency. ($250.00)
Attachments: 1. 2038-2022 06-23 LR BCN BTC FS Mod LMF
Explanation
This legislation authorizes the Director of the Department of Development to modify (Modification No. 1) a contract with BCN Real Estate Holdings LLC to add an escalator clause and funding to permit a fuel surcharge in light of the rising costs of fuel.

Original contract amount $ 5,000.00 Ord. N/A PO310640
Modification No. 1 amount $ 250.00
Total contract amount $ 5,250.00

The purpose of the Board to Code and Miscellaneous Services program is to provide services that include securing properties held in the Land Bank in a way which protects them from permeation of all outside elements (i.e. water, snow, animals, squatters, etc). Service Categories include Boarding of the Structure, Roof Work, and Miscellaneous Services for properties held by the Land Redevelopment Division.

Companies responded to an Invitation to Bid, RFQ020244 in 2021 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year.

The Department of Development advertised RFQ020244 on Vendor Services in October 2021 for the Board to Code and Miscellaneous Services program and 2 bids were received. The Director of Development entered into contract with 2 bidders under the authority of Columbus City Code Section 329.19. The contract period is from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through 2024.

Since the origination of the agreement with BCN Real Estate Holdings LLC, fuel costs have risen significantly and have impacted Board to Code and Miscellaneous Services program providers’ ability to perform services under the contracted fee amounts. To remedy this unforeseen cost, modification of the original agreement to include an escalator and de-escalator clause for fuel surcharges is necessary. Without this modificatio...

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