Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc to provide a replacement of the four existing HVAC units which are beyond their useful life, as well as removal of the existing underground ductwork that is exposed to ground water. New overhead supply air duct, HVAC controls, exhaust duct and ceiling tiles will also be installed at Fire Station #26 located at 5433 Fisher Road.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Bids. This project was formally advertised on the Vendor Services website on May 24, 2022, the city received two (2) responses (0 FBE, 1 WBE, 0 MBE) as listed.
|
Bidder/Consultant |
City |
WBE/MBE |
Amount |
|
General Temperature Control |
Canal Winchester |
EBOCC |
$ 561,000.00 |
|
Roberts Service Group |
Columbus |
WBE |
$ 492,230.00 |
|
|
|
|
|
Roberts Service Group had an issue submitting their Bond at the time of bid, and were deemed non responsive.
Construction Management recommend the bid and award to the next lowest, responsive, responsible, and best bidder General Temperature Control, Inc
General Temperature Control, Inc Contract Compliance No. CC-004830, expiration date September 30, 2022.
Emergency action is requested to complete the project to avoid groundwater leaching into the underground supply air duct and creating a potential health hazard.
Fiscal Impact: This ordinance authorizes an expenditure of $561,000.00 from the Safety Voted Capital Fund with General Temperature Control, Inc to provide a replacement of the four existing HVAC units for Fire Station #26 located at 5433 Fisher Road.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc for the Fire Station #26 - HVAC Renovations project located at 5433 Fisher Road; and to authorize the expenditure of $561,000.00 from the Safety Voted Capital Fund; and to declare emergency ($561,000.00)
Body
WHEREAS, the Office of Construction Management solicited a competitive Request for Bids for this project and General Temperature Control, Inc was the lowest and most responsive and responsible bidder, and
WHEREAS, the Office of Construction Management is recommending the contract award to General Temperature Control, Inc
WHEREAS, it is necessary to authorize the expenditure of $561,000.00 in order for the Office of Construction Management to enter into a contract with General Temperature Control, Inc for the Fire Station #26 HVAC Renovations project located at 5433 Fisher Road.
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $561,000.00; and
WHEREAS, the City anticipates incurring Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the “Treasury Regulations”) promulgated pursuant to the Internal Revenue Code of 1986, as amended with respect to the project described in this ordinance (the “Project”); and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Director to enter into a contract with General Temperature Control, Inc for the Fire Station #26 - HVAC Renovations project located at 5433 Fisher Road, to avoid groundwater leaching into the underground supply air duct and creating a potential health hazard, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with General Temperature Control, Inc for the Fire Station #26 - HVAC Renovations project located at 5433 Fisher Road.
SECTION 2. That the expenditure of $561,000.00.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Capital Funds 7701 per the accounting codes in the attachment to this ordinance:
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.