Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Brewer-Garrett for ASHRAE LEVEL 2 ENERGY AUDITS. This project will further the Comprehensive Energy Management work in support of Climate Action Plan Section 8.1: Improve energy efficiency 25% by 2030, ASHRAE Level 2 Energy Audits & follow-up implementation services for selected energy conservation & energy efficiency measures will be conducted.
The Department of Finance and Management, Office of Construction Management, conducted a Request for Proposals (RFP) process. On April 15, 2022, the city received six (6) responses (0 AS1, 2 FBE, 1 MBE,) as follows:
|
Bidder/AE |
City |
Contract Compliance # |
FBE/MBE |
|
Exp US Services |
Columbus |
- |
- |
|
Energility |
Columbus |
028992 |
EBOCC |
|
AEC |
Columbus |
005665 |
WBE |
|
Heapy Engineering |
Columbus |
005890 |
EBOCC |
|
Brewer-Garrett |
Dublin |
006465 |
WBE |
|
Veregy |
Grandview |
005545 |
MBE |
The RFP evaluation was conducted by a 5-person evaluation committee on the basis of qualifications. The RFP specifications included an option for the City to award the contract to one or multiple offerors. There are cost savings and operational advantages to a multiple award. As such, the Department of Finance & Management is seeking authorization to provide multiple awards to Brewer - Garrett and Heapy Engineering, for a combined total amount for the audit of $77,331.00.
Brewer-Garrett Contract Compliance is pending.
Heapy Engineering Contract Compliance is 005890 and expiration date is October 21, 2022.
Emergency Action is requested to complete the Energy Audit within the Audit Timeline.
Fiscal Impact: This ordinance authorizes an expenditure of $77,331.00 from the Construction Management Capital Improvement Fund with Brewer-Garrett and Heapy Engineering for ASHRAE LEVEL 2 ENERGY AUDITS.
Title
To authorize the Director of Finance and Management to enter into a contracts, on behalf of the Office of Construction Management, with Brewer-Garrett and Heapy Engineering for ASHRAE LEVEL 2 ENERGY AUDITS; and to authorize the expenditure of $77,331.00 from the Construction Management Capital Improvement Fund; and to declare emergency. ($77,331.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for ASHRAE LEVEL 2 ENERGY AUDITS; and
WHEREAS, the Department of Finance and Management, Office of Construction Management, conducted a Request for Proposals (RFP) process; and
WHEREAS, six firms submitted proposals and an internal evaluation committee reviewed such proposals; and
WHEREAS, the RFP specifications included a provision for the City to have the option of awarding the contract to one or multiple offerors; and
WHEREAS, there are cost savings and operational advantages to a multiple award and as such, the Department of Finance & Management is seeking authorization to provide a multiple award to Brewer - Garrett and Heapy Engineering; and
WHEREAS, it is necessary to authorize the expenditure of $77,331.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it has become immediately necessary to authorize the Director to enter into a contracts with Brewer-Garrett and Heapy Engineering for ASHRAE LEVEL 2 ENERGY AUDITS within the required Audit timeline, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into contracts, on behalf of the Office of Construction Management, with Brewer-Garrett and Heapy Engineering for ASHRAE LEVEL 2 ENERGY AUDITS.
SECTION 2.That the expenditure of $77,331.00, or so much thereof as may be necessary, is hereby authorized in Fund 7733 (Construction Management Capital Improvement Fund) in Dept-Div 4550, P570094-100000 (Sustainable Columbus Community Choice Aggregation), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.