Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Woolpert, Inc. to add additional funds for design of the Arterial Street Rehabilitation - Cassady Avenue Widening project.
Ordinance 2680-2017 authorized the Director of Public Service to enter into a professional services contract with Woolpert, Inc. in an amount of up to $525,000.00 for the Arterial Street Rehabilitation - Cassady Avenue Widening project. This project consists of improvements to Cassady Avenue from the CSX railroad tracks just north of Delmar Drive to E. 7th Avenue. Cassady Avenue is planned to be widened to a 3-lane section and reconstructed as a complete street with pedestrian and bikeway facilities, lighting, curb and gutter, and closed drainage. The project includes improvements to E. 5th Avenue at the intersection with Cassady Avenue.
Ordinance 0876-2020 authorized the Director of Public Service to modify the contract in the amount of $1,241,000.00. This was a planned modification to that contract to support the provision of final design and engineering services needed to construct the proposed improvements.
This modification is necessary to advance utility coordination with AT&T along the corridor of Cassady Avenue in the project limits to reduce as much as possible the time required for future utility relocations. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $ 522,607.64 (PO098332, Ord. 2680-2017)
The total of Modification No. 1: $1,241,000.00 (PO223483, Ord. 0876-2020)
The total of Modification No. 2: $ 141,000.00 (This Ordinance)
The contract amount including all modifications: $1,904,607.64
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert, Inc. is CC001040 and expires 4/15/2023.
3. FISCAL IMPACT
Funding in the amount of $100,000.00 is available within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. Funds are appropriated.
Funding in the amount of $41,000.00 is available within the Water G.O. Voted Bonds Fund, Fund 6006. It will be necessary to amend the 2021 Capital Improvements Budget to match cash and align budget authority with the proper project. The funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, to preserve the safety of the traveling public.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Woolpert, Inc. in connection with the Arterial Street Rehabilitation - Cassady Avenue Widening project; to authorize the expenditure of up to $141,000.00 from the Streets and Highways Bond Fund and Water G.O. Voted Bonds Fund for the project; and to declare an emergency. ($141,000.00)
Body
WHEREAS, contract no. PO098332 with Woolpert, in the amount of $522,607.64, was authorized by ordinance no. 2680-2017; and
WHEREAS, modification no. 1, PO223483, in the amount of $1,241,000.00, was authorized by ordinance no. 0876-2020; and
WHEREAS, it has become necessary to modify the contract in an amount up to $141,000.00 and provide additional funds for the Arterial Street Rehabilitation - Cassady Avenue Widening project; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Woolpert, Inc. to prevent delays in the project schedule and to preserve the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by Ordinance 2707-2021 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
6006 / P690236-100090 / Dresden St. Area WL Imp’s (Voted Carryover) / $0.00 / $131,452.00 / $131,452.00 (to match cash)
6006 / P690236-100090 / Dresden St. Area WL Imp’s (Voted Carryover) / $131,452.00 / ($41,000.00) / $90,452.00
6006 / P690236-100146 / Cassady Ave. Area WL Imp’s (Voted Carryover) / $0.00 / $41,000.00 / $41,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Woolpert, Inc. at One Easton Oval, Suite 310, Columbus, OH 43219, for the Arterial Street Rehabilitation - Cassady Avenue Widening project in the amount of $141,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $41,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bonds Fund), Dept-Div 6009 (Water), Project P690236-100146 (Cassady Ave. Area WL Imp’s), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.