Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Strawser Paving Company for the Resurfacing - 2021 Project 1 in an amount up to $1,087,815.49.
Ordinance 1178-2021 authorized the Director of Public Service to enter into a contract with Strawser Paving Company for the construction of the Resurfacing - 2021 Project 1 and to provide for construction administration and inspection services. The work performed to date for this project consists of repairing and resurfacing 84 city streets and constructing 433 ADA curb ramps along those streets.
Ordinance 0444-2021 adopted the Vision Zero Columbus Action Plan 1.0 as the primary framework for reducing traffic deaths and serious injuries to zero within the City of Columbus. The Columbus Vision Zero Action Plan 1.0 is a two-year plan to begin to eliminate fatal and serious injury crashes on city streets.
The work for modification 1 will consist of implementing Vision Zero safety improvements for Livingston Avenue from College Avenue to James Road, and other such work as may be necessary. The construction cost of this modification is $1,087,815.49 and the amount of construction administration and inspection services will be $87,025.24. The total legislated amount for this modification is $1,174,840.73.
The original contract amount, no inspection: $9,739,943.29 (PO277333, Ord. 1178-2021)
The total of Modification No. 1, no inspection: $1,087,815.49 (This Ordinance)
The contract amount including all modifications: $10,827,758.78
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to cover the cost of additional work needed to implement the Vision Zero safety improvements within the committed schedule of improvements. This unforeseen work exceeded the project’s contingency amount. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Strawser Paving Company is CC006114 and expires 01/14/2023.
4. Pre-Qualification Status
Strawser Paving Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $1,174,840.73 is available within the Streets and Highways Bond Fund within the Department of Public Service. A transfer of funds and appropriation is necessary to align funding for these project expenditures.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of modification 1 for the Resurfacing - 2021 Project 1 to facilitate the completion of planned improvements in a timely manner, to ensure the safety of the traveling public.
Title
To authorize the transfer of funds and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Strawser Paving Company in connection with the Resurfacing - 2021 Project 1; to authorize the expenditure of up to $1,174,840.73 from the Streets and Highways Bond Fund; and to declare an emergency. ($1,174,840.73)
Body
WHEREAS, Ordinance 0444-2021 adopted the Vision Zero Columbus Action Plan 1.0 as the primary framework for reducing traffic deaths and serious injuries to zero within the City of Columbus.; and
WHEREAS, contract no. PO277333 with Strawser Paving Company, in the amount of $9,739,943.29, was authorized by ordinance no. 1178-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $1,087,815.49 to implement Vision Zero safety improvements along Livingston Avenue from College Avenue to James Road in the Resurfacing - 2021 Project 1 program; and
WHEREAS, it is necessary to provide for contract payment for that project; and
WHEREAS, it is necessary to transfer cash and appropriation to align funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Strawser Paving Company to prevent delays in the construction schedule to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $732,447.97 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), P530282-912021 (Resurfacing - 2021 Project 1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $442,392.76 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530303-100002 (Wheatland Avenue Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), P530282-912021 (Resurfacing - 2021 Project 1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Strawser Paving Company at 1595 Frank Road, Columbus, OH 43223, for the Resurfacing - 2021 Project 1 project in the amount of $1,087,815.49, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $1,174,840.73 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), P530282-912021 (Resurfacing - 2021 Project 1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.