Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to purchase Long Distance Communications Services with AT&T. Many City agencies are users of Long Distance Communications Services.
The contract, PO000503, was established and competitive bidding was waived in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to competitive bidding. The contract was authorized under Ordinance Number 1720-2021 and will expire August 30, 2022. In accordance with the contract, the City and AT&T can modify the contract to add three (3) additional one year terms subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be August 30, 2025.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of services provided by AT&T.
FISCAL IMPACT: No funding is required to modify the option contract. City Agencies utilizing the contract must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify by adding three (3) additional one year terms to a Universal Term Contract for the option to purchase Long Distance Communications Services with AT & T, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a modification of a Universal Term Contract for Long Distance Communications Services for use citywide; and
WHEREAS, this contract was established without soliciting competitive bids in accordance with the relevant provisions of Columbus City Code Chapter 329.
WHEREAS, in accordance with the contract, the City and AT&T can modify the contract to add three (3) additional one year terms, subject to mutual agreement and approval of proper City authorities; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is necessary to authorize the Finance and Management Director to immediately modify a Universal Term Contract with AT&T for the option to obtain Long Distance Communications Services to insure there is no interruption of services provided by AT&T, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the option contract for three (3) additional one year periods with AT&T expiring August 30, 2025.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.