Explanation
BACKGROUND: The Office of CelebrateOne has been awarded a Housing Assistance to Improve Birth and Child Outcomes Grant from the Coalition on Homelessness and Housing in Ohio (COHHIO) for the Healthy Beginnings At Home (HBAH) 2.0 Program in partnership with the Ohio Department of Health. This grant is paid on a reimbursement basis. CelebrateOne will invoice COHHIO for real expenses and then will deposit those payments into the General Government Grant Fund 2220.
CelebrateOne will administer the grant in collaboration with two community partners, Columbus Metropolitan Housing Authority (CMHA) and Homeless Family Foundation (HFF) DBA Homes for Families to accomplish the goals of the HBAH 2.0 Program. Two sub-contracts for program management are also authorized by the grant, one with Barbara Poppe Associates for $86,400.00 and one with AJC Solutions, for $124,035.00.
In addition, an existing grant for Emergency Rental Assistance Phase 2 is already appropriated in the City's Emergency Rental Assistance Fund 2208 and will be allocated to both CMHA and HFF as part of their respective contracts.
|
Sub-Grantee/Subcontractor |
COHHIO Grant |
Emg. Rental Assist |
Total Contract |
|
Columbus Metropolitan Housing Authority |
$ 507,925.00 |
$ 376,920.00 |
$ 884,845.00 |
|
Homeless Families Foundation |
$ 461,914.00 |
$ 248,080.00 |
$ 709,994.00 |
|
Barbara Poppe Associates |
$ 86,400.00 |
$ - |
$ 86,400.00 |
|
AJC Solutions |
$ 124,035.00 |
$ - |
$ 124,035.00 |
|
TOTALS |
$ 1,180,274.00 |
$ 625,000.00 |
$ 1,805,274.00 |
Healthy Beginnings At Home 2.0 is planned to reduce the infant mortality of high-risk pregnant women by providing affordable housing intervention to those living in unstable housing. This program provides rental assistance, housing stabilization services, as well as prenatal and postnatal support to promote the health of a mother and her family as early as possible in pregnancy and to minimize the impact of unstable housing on pregnant women living in the CelebrateOne high-risk target zip codes within Columbus. The term of this contract is April 1, 2022 to March 31, 2024.
A planned modification of the two sub-grantee contracts is anticipated in the future in order to receive and appropriate additional Emergency Rental Assistance (ERA) funding from Franklin County. This funding is not included at this time as Franklin County operates on a different fiscal year schedule than the City of Columbus. Franklin County ERA funding is expected to be received in the fourth quarter of 2022.
Community Partners and Program Administration Contracts funded through this grant are:
Columbus Metropolitan Housing Authority DAX#006216, non-profit
Homeless Family Foundation (DBA Homes For Families) DAX# 025439, non-profit
Barbara Poppe Associates DAX#042398 Tax ID# 46-4948099, exp. 7/10/2024
AJC Solutions DAX# 042406, Tax ID# TBD, exp. 7/12/2024
EMERGENCY ACTION: This ordinance is submitted as an emergency as to not delay continued program services and to allow the financial transactions to be posted to the City’s accounting system as soon as possible.
WAIVER OF COMPETITIVE BIDDING: Two of the contracts funded from this grant require the waiving of the City's Code Section 329 as it pertains to advertising, evaluating, and awarding professional services contracts due to the urgency of getting qualified firms to oversee the administration of the grant as it relates to homelessness in Central Ohio.
Barb Poppe, of Barb Poppe Associates, is the lead consultant for the statewide HBAH 2.0 initiative. She was the lead consultant for HBAH 1.0 and for the Housing for Pregnant Women initiative. HBAH was built in light of work and advocacy she had done before the initial allocation of funds for HBAH 1.0. She has deep knowledge of the homelessness and housing spaces as the former CEO of Columbus’s Community Shelter Board and a former member of the Obama Administration focused on homelessness and housing.
Rachael Jones, of AJC Solutions, has a long standing history of supporting homeless initiatives. She was also a member of the CelebrateOne strategic planning process and had a strong familiarity with CelebrateOne’s work be nature of this process. This is a time sensitive initiative and it was imperative that a consultant be selected to rapidly develop the needed process and procedure consistent across two large Ohio counties (Franklin and Summit).
FISCAL IMPACT: This ordinance authorizes the acceptance, appropriation, and expenditure of $1,180,274.00 in grant funding from COHHIO and ODH within the General Government Grants Fund 2220. Additionally, this ordinance authorizes sub-grantee contracts with CMHA and HFF as well as program administration subcontracts with Barbara Poppe Associates and AJC Solutions for a cumulative amount of $1,180,274.00. This grant is funded on a reimbursement basis and as such CelebrateOne will invoice COHHIO for actual expenses and then will deposit those payments into the General Grant Fund 2220. This ordinance also authorizes expenditures of up to $625,000.00 from the Emergency Rental Assistance Phase 2 Fund 2208.
Title
To authorize the Executive Director of CelebrateOne, to accept a grant from the Coalition on Homelessness and Housing in Ohio of up to $1,180,274.00 for the Healthy Beginnings At Home 2.0 Program from the Housing Assistance to Improve Birth and Child Outcomes Grant with the Ohio Department of Health; to appropriate $1,180,274.00 within the General Government Grant Fund; to authorize sub-grantee contracts and expenditures with the Columbus Metropolitan Housing Authority for $884,845.00, Homeless Families Foundation For Families DBA Homes for Families for $709,994.00, Barbara Poppe Associates for $86,400.00, and AJC Solutions for $124,035.00; to waive the competitive bidding requirements of the Columbus City Code; and to declare an emergency. ($1,805,274.00)
Body
WHEREAS, $1,180,274.00 in grant funds have been made available from Coalition on Homelessness and Housing in Ohio through the Ohio Department of Health for the Health Beginnings at Home 2.0 Project; and
WHEREAS, it is necessary to accept and appropriate these funds to the General Government Fund 2220; and,
WHEREAS, this ordinance authorizes the Executive Director of CelebrateOne to administer two sub-grantee contracts and expenditures with the Columbus Metropolitan Housing Authority for $884,845.00, and Home For Families DBA Homes for Families for $709,994.00; and
WHEREAS, this ordinance authorizes the Executive Director of CelebrateOne to waive the competitive bidding requirement of Columbus City Code Section 329 in order to award two subcontracts and authorizes expenditures for program administration, one with Barbara Poppe Associates for $86,400.00 and one with AJC Solutions for $124,035.00; and
WHEREAS, an emergency exists in the usual daily operation of the Office of CelebrateOne in that it is immediately necessary to accept these grant funds to allow these financial transactions to be posted in the City’s accounting system as soon as possible for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Office of CelebrateOne is hereby authorized to accept and appropriate $1,180,274.00 from the Coalition on Homelessness and Housing in Ohio (COHHIO) with the Ohio Department of Health for the Healthy Beginnings At Home 2.0 Program.
SECTION 2. That the Executive Director of CelebrateOne is authorized to establish sub-grantee contracts and program administration subcontracts with the following community partners in order to accomplish the goals of the HBAH 2.0 Program:
|
Sub-Grantee/Sub-Contractor |
COHHIO Grant |
Emg. Rental Assist |
Total Contract |
|
Columbus Metropolitan Housing Authority |
$ 507,925.00 |
$ 376,920.00 |
$ 884,845.00 |
|
HFF DBA Homes For Families |
$ 461,914.00 |
$ 248,080.00 |
$ 709,994.00 |
|
Barbara Poppe Associates |
$ 86,400.00 |
$ - |
$ 86,400.00 |
|
AJC Solutions |
$ 124,035.00 |
$ - |
$ 124,035.00 |
|
TOTALS |
$ 1,180,274.00 |
$ 625,000.00 |
$ 1,805,274.00 |
SECTION 3. That the expenditure of up to $1,180,274.00 is hereby authorized from General Government Grant Fund No 2220 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of up to $625,000.00 is hereby authorized from the Emergency Rental Assistance Fund 2208 per the accounting codes in the attachment to this ordinance.
SECTION 5. That this Council finds it in the City's best interests to waive the competitive bidding requirement of Columbus City Code Section 329.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.