Explanation
Background: This legislation authorizes the Finance and Management Director to establish purchase orders for unleaded, diesel and bio-diesel fuels on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Benchmark Biodiesel, Inc., CC# 261274251, Vendor# 002166; PA005456, expires 09/30/2023 [Diesel/Biodiesel UTC]
Benchmark Biodiesel, Inc., CC# 261274251, Vendor# 002166; PA005630 expires 9/30/2023 [Unleaded Ethanol UTC]
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Emergency action is requested so that bulk fuel for the City’s vehicle fleet can continue uninterrupted.
Fiscal Impact: This ordinance authorizes an expenditure of $1,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for bulk unleaded, diesel, bio-diesel fuels and fueling services. For 2022, the Fleet Management Division budgeted $8.4 million for bulk unleaded, diesel, and bio-diesel fuels. In 2021, the Fleet Management Division expended $5.7 million for bulk unleaded, diesel, and bio-diesel fuels. In 2020 the Fleet Management Division expended 4.5 million.
Title
To authorize the Finance and Management Director to establish various purchase orders for fuel on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize a transfer within the Fleet Operating Fund; to authorize the expenditure of $1,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($1,500,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bulk unleaded, ethanol, diesel, and bio-diesel fuels for use by various City department vehicles; and
WHEREAS, Benchmark Biodiesel Co. successfully bid and was awarded contract PA005456 -Biodiesel UTC, expires 9/30/2023; and
WHEREAS, Benchmark Biodiesel Co. successfully bid and was awarded contract PA005630 -Unleaded Ethanol UTC, expires 9/90/2023; and
WHEREAS, it is necessary to authorize the transfer of $1,000,000.00 within the Fleet Operating Fund 5200; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish purchase orders with Benchmark Biodiesel, Inc. for the purchase bulk fuel so that bulk fuel for the City’s vehicle fleet can continue uninterrupted, thereby preserving the public safety, health, peace, property, and welfare NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for automotive vehicle fuel as follows:
Benchmark Biodiesel, Inc., CC# 261274251, Vendor# 002166; PA005456, expires 09/30/2023 [Biodiesel Fuel UTC]
Benchmark Biodiesel, Inc., CC# 261274251, Vendor# 002166; PA005630 expires 9/30/2023 [Unleaded Ethanol UTC]
SECTION 2. That the expenditure of $1,500,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2130-2022 Legislation Template.xls
SECTION 3. That the transfer of $1,000,000.00 or so much thereof as may be needed, is hereby authorized between object classes within the Fleet Operating Fund 5200 per the account codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.