Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of six (6) pre-owned vehicles for the Facilities Maintenance Division. The purchase orders for the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.
Ricart Properties, Inc., vendor#004963, PA004555 - Pre-Owned Vehicles - expires 3/30/23
Fiscal Impact: This ordinance authorizes an expenditure of $158,700.00 from the Special Income Tax fund for the purchase of vehicles for Facilities Maintenance. The Fleet Management Division expended $2.1 million in 2021 and $2.8 million in 2020 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting for General Fund Departments.
Emergency action is requested to provide these vehicles as soon as possible to the Facilities Maintenance Division. Facilities Maintenance has an urgent need for these vehicle to be used by recently hired employees who need them to complete their daily missions. These used vehicles will be a temporary solution until backordered vehicles become available, at which point, they will be redeployed to other departments in the city.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from a previously established Universal Term Contract (UTC) for the purchase of vehicles for use by the Facilities Maintenance Division with Ricart Properties; to authorize the appropriation and expenditure of $158,700.00 from the Special Income Tax fund; and declare an emergency. ($158,700.00)
Body
WHEREAS, the Facilities Maintenance Division has a need to procure vehicles; and
WHEREAS, Ricart Properties successfully bid and was awarded PA004555 - Pre-Owned Vehicles - expires 3/30/23; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund; and
WHEREAS, it is necessary to authorize the expenditure of $158,700.00 from the Special Income Tax Fund for the purchase of vehicles;
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to authorize the Director to enter into contract with Ricart Properties, Inc. so that Facilities Maintenance can acquire these vehicles as soon as possible to be used by recently hired employees who need them to complete their daily missions, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from previously established Universal Term Contracts for the acquisition of vehicles for use by various City Departments with the following vendor:
Ricart Properties, Inc., vendor#004963, PA004555 - Pre-Owned Vehicles - expires 3/30/23
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2022, the sum of $158,700.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2177-2022 Legislation Template.xls
SECTION 3. That the expenditure of $158,700.00 or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2177-2022 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.