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File #: 1986-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/30/2022 In control: Technology Committee
On agenda: 9/19/2022 Final action: 9/21/2022
Title: To authorize the Director of the Department of Technology to enter into contract with CDW Government, LLC for the purchase of the Proofpoint software maintenance and support; and to authorize the expenditure of $358,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($358,000.00)
Attachments: 1. 1986-22 2022 Proofpoint Formal Bid Specification Package, 2. 1986-22 PROOFPOINT BID TAB 2022 (2), 3. 1986-22 RFQ022295 Proofpoint Award Letter 2022, 4. 1986-2022 EXP
Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with CDW Government, LLC (CDW-G) for the purchase of the Proofpoint software maintenance and support. The proposed agreement will provide Proofpoint software maintenance and support for a term of one year, commencing on December 23, 2022 and ending on December 22, 2023, at a cost of $358,000.00.

City email users are constantly targeted by threat actors attempting to steal passwords and sensitive information, commit fraud, destroy city data or encrypt city files to hold as ransom. The Proofpoint Educational Platform provides a wide range of security awareness training to help city employees detect attacks like phishing and social engineering, develop strong cyber hygiene practices, better understand how to protect the city’s sensitive information and comply with regulatory requirements. Proofpoint software such as CLEAR provides city email users the ability to report suspicious email for immediate automated analysis and testing. Malicious emails are then automatically pulled from user mailboxes.

The Department of Technology (DoT), through utilization of an invitation for bids opened RFQ022295 for the purchase of Proofpoint software maintenance and support. The Department of Technology received two (2) responses: CDW Government, LLC (CDW-G) ($358,000.00) and Business Bay, LLC ($1,690,100.00). CDW-G was the lowest response therefore, DoT recommends the contract be awarded to CDW Government, LLC. The coverage term period for this contract agreement is from December 23, 2022 through December 22, 2023. The contract is not subject to automatic renewal. However, subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.

This ordinance also authorizes the expenditure of $358,000.00 for the above-described purpose.

FISCAL IMPACT:
Funds for this contract are budgeted ...

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