Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sievers TOC Analyzer Parts and Services with SUEZ WTS Analytical Instruments, Inc. The Division of Water is the primary user for total organic carbon analyzer parts and services used to monitor drinking water quality at the water plants as well as in the drinking water distribution system. SUEZ WTS Analytical Instruments, Inc. is the sole manufacturer of these parts and the only certified repair servicer and authorized technical support. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
SUEZ WTS Analytical Instruments, Inc. CC# 010480 , all items, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these parts and services are important to the monitoring of the drinking water quality at the water treatment plants.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sievers TOC Analyzer Parts and Services with SUEZ WTS Analytical Instruments, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025. ($1.00); and to declare an emergency ($1.00).
Body
WHEREAS, the Sievers TOC Analyzer Parts and Services UTC will provide for the purchase of parts and services for monitoring the drinking water quality and SUEZ WTS Analytical Instruments, Inc. is the sole source provider of these goods and services; and,
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a Sole Source Contract for the option to purchase Sievers TOC Analyzer Parts and Services; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sievers TOC Analyzer Parts and Services to ensure on-going water testing at the City’s water treatment plants, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sievers TOC Analyzer Parts and Services Parts for a term of approximately three (3) years, expiring May 31, 2025, with the option to renew for one (1) additional year, as follows:
SUEZ WTS Analytical Instruments, Inc., all items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.