Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Forestry and Garden Supplies with A.M. Leonard, Inc. The Department of Recreation and Parks is the primary user for Forestry and Garden Supplies. Forestry and Garden Supplies and hand tools are used to assist arborist and various Parks staff with garden maintenance projects. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 30, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021979). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
A.M. Leonard, Inc. CC# 004143 expires 09/23/2023, All Items, $1.00
Total Estimated Annual Expenditure: $45,000.00, Department of Recreation and Parks is the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to provide an uninterrupted supply of Forestry and Garden Supplies.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Fin...
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