Explanation
This legislation authorizes the Director of the Department of Public Utilities to enter into a contract with Phinney Industrial Roofing Services & Maintenance, LLC for roofing maintenance services at Division of Sewerage and Drainage (DOSD) facilities (FEM 0701.2).
The work under this contract involves roofing and any associated systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement. The contract also covers documentation or semi-annual inspections and warranty work, as needed or requested. It is expected that future facilities within the Department of Public Utilities (DPU) may be added by modification. Annual inspection and maintenance of all facility roofs protects against roof system failure.
This contract is expected to go into effect October of 2022. It was bid as a one (1) year contract with an option for four (4) additional years contingent on agreement between the City and the Contractor and approval of City Council. The Department of Public Utilities (DPU) publicly opened two (2) bids on June 22, 2022. Phinney Industrial Roofing Services & Maintenance, LLC was deemed the lowest, best, most responsive and responsible bidder.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
SUPPLIER:
Phinney Industrial Roofing Services & Maintenance, LLC | Federal EIN 26-1519796 | D365 Vendor #034464 | Expires 6/24/2024 | Phinney Industrial Roofing does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$242,500.00
$145,840.97 has been spent in 2022
$107,360.35 was spent in 2021
$95,913.37 was spent in 2020
Title
To authorize the Director of the Department of Public Utilities to enter into a contract with Phinney Industrial Roofing Services & Maintenance, LLC for roofing maintenance services at Division of Sewerage and Drainage facilities, and to authorize the expenditure of $242,500.00 from the Sewer Operating Sanitary Fund. ($242,500.00)
Body
WHEREAS, there is a need for roofing maintenance services at various Department of Public Utilities, Division of Sewerage and Drainage facilities; and
WHEREAS, the Department publicly opened two (2) bids on June 22, 2022 and Phinney Industrial Roofing Services & Maintenance, LLC was deemed the lowest, best, most responsive and responsible bidder; and
WHEREAS, the contract would be for a period of one (1) year from the date of execution, which is expected in October of 2022, and permits four (4) additional renewal years based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City; and
WHEREAS, the expenditure of $242,500.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $167,000.00 from object class 03, Services, and $75,500.00 from object class 2, Materials & Supplies, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a contract with Phinney Industrial Roofing Services & Maintenance, LLC for roofing maintenance services at various Division of Sewerage and Drainage facilities; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is hereby authorized to enter into a contract with Phinney Industrial Roofing Services & Maintenance, LLC, 700 Hadley Dr., Columbus, OH 43228, for roofing maintenance services at Division of Sewerage and Drainage facilities.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $242,500.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $167,000.00 from object class 03, Services, and $75,500.00 from object class 2, Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.