Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to enter into contract with CourtView Justice Solutions Inc to create a communication interface between the CourtView software and Ohio Community Supervision System (OCSS) and authorizes the expenditure of up to $76,262.00.
OCSS is an automated shared case management software application developed to allow Ohio probation and parole agencies involved in the supervision of defendants/offenders the ability to access the same information. To maintain the integrity of CourtView (the Clerk's file management system), OCSS cannot directly connect to CourtView. CourtView Justice Solutions Inc., has created an interface that will stand as a middleware between CourtView and OCSS and not compromise the integrity of the CourtView software. This middleware will receive data from both systems as well as submit data to each. This interface will allow real time view of current statewide probationer information to CourtView as well as OCSS.
This legislation is being submitted in accordance to the City of Columbus bid waiver procurement. It is impractical to change the file management system vendor, so the Court must work with CourtView to integrate the OCSS system.
The implementation of the OCSS interface will assist the court to improve workflow by utilizing technology and reducing staff time re-keying date and scanning documents into both systems minimizing the delay in communication. These systems will be used by the Court’s Probation Department, Specialized Docket Courts, and the Environmental Court.
EMERGENCY: Emergency legislation is requested to allow the Court to begin the work required to implement use of the interface.
FISCAL IMPACT: Funds are available within the 2022 Specialized Docket Fund Budget.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contrac...
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