Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the replacement of desktop computers and computer related products. The desktop computers, printers, servers, etc. being replaced are outdated and/or obsolete. Replacement of this equipment is vital to the continued efficiency of city agencies.
These purchases will be made from the following pre-established universal term contracts/purchase agreements:
• PA005822-Brown Enterprise Solutions, LLC, Expires 4-30-2024
• PA005823-Law and Order Technology, LLC, Expires 4-30-2024
This ordinance authorizes the appropriation of $1,033,000.00 from the unappropriated balance of the special income tax (SIT) fund to pay for the above-described purchases for general fund agencies and the expenditure of $1,033,000.00 in special income tax moneys for the same. It also authorizes the expenditure of $265,000.00 from the Department of Technology Information Services Operating Fund to purchase the above-described items on behalf of non-general fund agencies.
FISCAL IMPACT
Funds for the above-described purchases are budgeted in the special income tax fund and will be available for expenditure following their appropriation with passage of this ordinance.
CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor # - 010668
CC # - 90-0353698, Expires 12/31/2023
Law and Order Technology, LLC
Vendor # - 040906
CC # - 87-3887269, Expires 2/14/2024
EMERGENCY
Emergency legislation is requested to facilitate prompt acquisition of the above-described equipment authorized by this ordinance in order to maintain the supply of updated computers, critical to the daily operation of City agencies.
Title
To appropriate $1,033,000.00 within the Special Income Tax Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of new and replacement desktop computers, computer related products, and equipment from two pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC; to authorize the expenditure of $1,033,000.00 from the Special Income Tax Fund for the above-stated purpose; to authorize the expenditure of $265,000.00 from the Department of Technology, Information Services Operating Fund for the above-stated purpose; and to declare an emergency. ($1,298,000.00)
Body
WHEREAS, the desktop computers and computer related products used by various agencies within the City of Columbus are in need of replacement to mitigate computer related performance problems; and
WHEREAS, purchase agreements PA005822 with Brown Enterprise Solutions, LLC and PA005823 with Law and Order Technology, LLC, were established to facilitate the purchase of replacement desktop computers and computer related products on behalf of the Department of Technology and various city agencies; and
WHEREAS, $1,033,000.00 is available in the Special Income Tax Fund for appropriation to the Department of Technology for the purchase replacement desktop computers and related products on behalf of general fund agencies; and
WHEREAS, $265,000.00 is budgeted and available in the Information Services Operating Fund for the purchase of replacement desktop computers and related products on behalf of other (non-general fund) agencies; and
WHEREAS, to enable the purchases described in this ordinance, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the purchase of replacement desktop computers and related products in order to maintain the supply of updated computers, critical to the daily operation of City agencies, thereby preserving the public health, peace, property, safety and welfare; NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $1,033.000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, and from all moneys estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending on December 31, 2022, to the Special Income Tax Fund, Fund 4430, Subfund 443001 as provided in the attachment to this ordinance (see 2343-2022EXP).
SECTION 2. That the Finance and Management Director, on behalf of the Department of Technology and various city agencies, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate, previously established purchase agreements with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC, for the purchase of replacement desktop computers and related products .
SECTION 3. That the total expenditure of $1,298,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see 2343-2022EXP)
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.