Explanation
BACKGROUND: This legislation authorizes the City Auditor to transfer $200,000.00 within the General Fund and authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for telephone services from an existing Universal Term Contract established by the Purchasing Office with AT&T in the amount of $200,000.00. The Division of Fire utilizes AT&T telephone services on an annual basis in the Fire Stations and other facilities throughout the Division of Fire. AT&T is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Bid Information: A Universal Term Contract exists for these services.
Contract Compliance: 34-0436390
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure these services can continue without interruption.
FISCAL IMPACT: The Division of Fire budgeted $252,000.00 in the 2022 general fund operating budget for telephone services from AT&T. The Division encumbered/spent approximately $425,000.00 in 2021, $225,000.00 in 2020 and 2019, and $220,000.00 in 2018 for telephone services.
Title
To authorize and direct the City Auditor to transfer $200,000.00 within the General Fund; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for telephone services from an existing Universal Term Contract with AT&T; to authorize the expenditure of $200,000.00 from the General Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, there is a need to purchase telephone services for the Division of Fire; and,
WHEREAS, a Universal Term Contract with AT&T, established by the Purchasing Office, exists for these services; and,
WHEREAS, it is necessary to transfer funds within the General Fund in order to fund this purchase; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of telephone services to ensure telephone services continue without interruption, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the City Auditor is hereby authorized to transfer $200,000.00, or so much thereof as may be needed, within the Division of Fire’s general operating fund budget, per the account codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s), on behalf of the Division of Fire, for telephone services in accordance with the existing Universal Term Contract established by the Purchasing Office with AT&T for such purpose.
SECTION 3. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 1000-100010 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.