Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify a professional services contract with LAZ KARP Associates, LLC, for the Off-Street Parking Management Services contract. The intent of this contract is to provide the City of Columbus, Division of Parking Services, additional resources that are necessary to perform various professional and technical tasks for the management of the City’s off-street parking facilities. The contract engages LAZ KARP Associates to operate parking garages and parking lots on behalf of the City.
Ordinance 3148-2021 authorized the Director of Public Service to enter into a professional services contract for Off-Street Parking Management Services for the term of January 10, 2022, through December 31, 2024, with the option to extend the contract for two successive one year terms. This contract modification will:
1.) Add the surface lot at 151 North Garfield Avenue to the list of managed facilities.
2.) Add $500,000.00 to pay for the management and operation of the added lot and continued services for the existing facilities.
3.) Change the initial contract end date and subsequent renewal dates from December 31, 2024, to April 30, 2025, so that they are more in line with the city's budget cycle.
4.) Change terms and conditions to eliminate the conflicting language concerning making changes to the list of managed locations, making it clear additions/deletions to the list of managed locations can be done without the need of a contract modification.
5.) Make minor changes to clarify other terms and conditions as needed.
The original contract amount: $949,144.63 (PO339839, Ord. 3148-2021)
The total of modification 1: $500,000.00 (This Ordinance, 2360-2022)
The contract amount including all modifications: $1,449,144.63
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against LAZ KARP Associates, LLC.
2. PLANNED CONTRACT MODIFICATION
This is a planned modification of the contract to add the surface lot at 151 North Garfield Avenue and funding for the remainder of this year for other City off-street parking facilities.
3. CONTRACT COMPLIANCE
LAZ KARP Associates, LLC contract compliance number is CC002506 and expires 11/10/2023.
4. FISCAL IMPACT:
Funding for this contract modification is available within Fund 6500, the Mobility Enterprise Operating Fund, in the amount of $500,000.00. Funds are appropriated.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
6. EMERGENCY DESGINATION
Emergency action is requested to ensure operation of the City’s off-street parking facilities is not interrupted.
Title
To authorize the Director of Public Service to modify the Off-Street Parking Management Services contract with LAZ KARP Associates to change terms and conditions and add funding; to authorize the expenditure of up to $500,000.00 from the Mobility Enterprise Operating Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, ordinance 3148-2021 authorized the Director of Public Service to enter into contract with LAZ KARP Associates, LLC, and authorized the expenditure of $949,144.63 for various professional and technical tasks for the management of off-street parking; and
WHEREAS, it is now necessary to modify the Off-Street Parking Management Services contract to clarify terms and conditions and add funding for the continued operation of the City’s off-street parking locations; and
WHEREAS, this expenditure is for a contract implemented prior to the start of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and is not a part of that program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with LAZ KARP Associates, LLC in order to ensure operation of the City’s off-street parking facilities is not interrupted, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification with LAZ KARP Associates, LLC, for the Off-Street Parking Management Services contract to change contract terms and conditions and to pay for various professional and technical tasks for the management and operation of the City’s off-street parking facilities.
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise), Section 3 590603 (Downtown Subfund), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $175,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise) Section 3 590602 (Short North Subfund), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $75,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise) Section 3 590609 (Main Subfund), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.