Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Kevin Lehr Associates for the purchase of Wooden Utility Poles for the Division of Power. The Wooden Utility Poles will be used for new installations and for maintenance, repair, replacement and construction projects to maintain the street lighting system in the Columbus Area.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ022334). One bid (MAJ) was received and opened on August 8, 2021.
After a review of the bid, the Division of Power recommends an award be made for all items to Kevin Lehr Associates in the amount of $723,137.00 as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Kevin Lehr Associates, Vendor #003880, CC#29-7424991, expires 6/14/24, (MAJ)
FISCAL IMPACT: $723,137.00 has been budgeted for this purchase.
$52,600.05 was spent in 2021
$286,340.05 was spent in 2020.
Title
To authorize the Director of Finance and Management to establish a contract with Kevin Lehr Associates for the purchase of Wooden Utility Poles for the Division of Power; and to authorize the expenditure of $723,137.00 from the Electricity Operating Fund; ($723,137.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 8, 2022 for the purchase of Wooden Utility Poles for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made to Kevin Lehr Associates, the only responsive and responsible and best bidder; and
WHEREAS, the Division of Power will use the Wooden Utility Poles for new installations and maintenance, repair, replacement and construction projects to maintain the street lighting system in the Columbus Area; and
WHEREAS, it is necessary to authorize the expenditure of up to $723,137.00 from the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Kevin Lehr Associates in accordance with the terms, conditions and specifications of Solicitation Number: RFQ022334 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Kevin Lehr Associates for the purchase of Wooden Utility Poles for the Division of Power, in accordance with RFQ022334 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $723,137.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.