City of Columbus - File #: 2290-2022

• File #: 2290-2022
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/11/2022
• In control: Finance Committee
• On agenda: 9/19/2022
• Final action: 9/21/2022
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of vehicles for use by the Department of Public Safety, Development, Finance, Public Service and Recreation and Parks with Byers Ford, Parr Public Safety and Ricart Properties; to authorize the Finance and Management Director to establish purchase orders from DAS cooperative contracts for the purchase of related vehicle up-fitting; to authorize the Finance and Management Director to establish purchase orders for additional vehicle up-fitting needs which will be purchased in accordance with the competitive bidding provisions of Columbus City Code Chapter 329; to authorize the expenditure of $3,000,000.00 from the General Fund; to authorized the appropriation and expenditure of $4,247,484.00 from the Special Income Tax Fund; and to declare an emergency. ($7,247,484.00)

Date	Ver.	Action By	Action	Result
9/21/2022	1	CITY CLERK	Attest
9/20/2022	1	MAYOR	Signed
9/19/2022	1	COUNCIL PRESIDENT	Signed
9/19/2022	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of automobiles and light duty trucks, as well as associated up-fitting for the Departments of Public Safety, Development, Finance, Public Service and Recreation and Parks. The purchase orders for the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office. Additionally, associated vehicle up-fitting may be purchased through State of Ohio cooperative contracts pending approval by the Purchasing Office. In addition, this ordinance also authorizes the purchase of other related up-fitting which will be procured via the competitive bid process per Columbus City Code Chapter 329.

In accordance with the aforementioned, this ordinance authorizes the Finance and Management Director to establish purchase orders from various UTCs, including but not limited to, George Byers Sons Inc, (PA004790 & PA004948) for the acquisition of automobiles and light duty trucks by the Fleet Management Division for subsequent distribution to various city departments, Law and Order Technology, LLC (PA005823) for the purchase of computers and accessories, Parr Public Safety Equipment Inc (PA005485 & PA005547) for the associated purchase of police vehicle up-fitting, and Ricart Properties (PA004555) for the purchase of used vehicles. These vehicles are to be purchased as replacements for older, high mileage, high maintenance and out of life cycle vehicles currently in service and are more fuel efficient and will relieve the city of maintenance expenses. The current environment for purchasing from Original Equipment Manufacturers (OEM) is unstable and characterized by extremely short order windows. As such, this volatility is requiring a high level of agility in procurement efforts.

George Byers Sons Inc, vendor#006008, PA004790 & PA004948 - Light Duty Trucks & Police V...