Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of two single axle dump trucks for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure, is responsible for plowing snow and spreading salt during the winter season as well as for hauling materials and equipment for various job duties. The Division has a need for two single axle dump trucks to be used with existing flint gates for the Alley Surface Treatment Program, and the truck length needed to fit in the alleyways is only available in diesel format. The Division of Infrastructure Management will be exchanging two brass tags named at the time of the delivery of the equipment, both of which have reached the end of their useful lives, for the purchase of two single axle dump trucks. The City has a multiple year Universal Term Contract for this equipment with Ohio Machinery Company, dba Ohio Peterbilt.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Ohio Machinery Company, dba Ohio Peterbilt, PA005655, Dump Trucks, expires 12/23/2023.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ohio Machinery Company, dba Ohio Peterbilt.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Ohio Machinery Company, dba Ohio Peterbilt is CC006428 and expires 6/08/2024.
3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Municipal Motor Vehicle Tax Fund and the Street Construction Maintenance and Repair Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made from Universal Term Contracts established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.
5. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation to prevent a shortage of dump trucks used for plowing snow and spreading salt as well hauling materials and equipment.
Title
To authorize an expenditure of more than $100,000.00 on a Universal Term Contract previously established by the City for the purchase of dump trucks; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of two single axle dump trucks from Ohio Machinery Company, dba Ohio Peterbilt; to authorize the expenditure of up to $363,313.69 from the Municipal Motor Vehicle Tax Fund; to authorize the expenditure of up to $148,170.31 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($511,484.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for plowing snow and spreading salt during the winter season as well as for hauling materials and equipment for various job duties; and
WHEREAS, the Purchasing Office established PA005655 for two single axle dump trucks, with Ohio Machinery Company, dba Ohio Peterbilt; and
WHEREAS, the Division of Infrastructure Management desires to purchase two single axle dump trucks to use for plowing snow and spreading salt during the winter season as well as for hauling materials and equipment for various job duties; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Ohio Machinery Company, dba Ohio Peterbilt, in accordance with the terms, conditions and specifications of PA005655 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $511,484.00 with Ohio Machinery Company, dba Ohio Peterbilt, for the purchase of the dump trucks; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, these expenditures are being made from Universal Term Contracts established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of two single axle dump trucks from Ohio Machinery Company, dba Ohio Peterbilt, to prevent a shortage of dump trucks used for plowing snow and spreading salt as well hauling materials and equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Department of Public Service is authorized to expend more than $100,000.00 with Ohio Machinery Company, dba Ohio Peterbilt, on Universal Term Contract PA005655, Dump Trucks.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of two single axle dump trucks for the Division of Infrastructure Management.
SECTION 3. That the expenditure of $363,313.69 or as much thereof as may be necessary is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $148,170.31 or as much thereof as may be necessary is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.