Explanation
1. BACKGROUND: The purpose of this ordinance is to authorize the Director of the Department of Finance and Management to modify the contract with The Lion Electric Corp. for one Electric Powered Automated Side Loading Truck.
The Department of Finance and Management, on behalf of the Department of Public Service, solicited a Best Value Procurement bid for one Electric Powered Automated Side Loading Refuse Truck. An evaluation committee consisted of two (2) representatives from the Department of Public Service and one (1) from the Division of Fleet Management that provided technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. The Lion Electric Corp received the highest overall score. Previous legislation 3003-2021 authorized the Director of Finance and Management to enter into a contract and authorized the expenditure on behalf of the Department of Public Service.
After the award was complete, The Lion Electric Corporation notified the Director of Finance and Management that due to supply chain and labor issues beyond their control the body manufacturer, Boivin Inc., had assessed surcharges in the amount of $102,160.10, that would need to be added to the original price of $578,659.90, authorized by Ordinance 3003-2021. Total cost for purchase will now be $680,820.00.
This ordinance authorizes the Director of Finance and Management to modify the existing contract to authorize the increase in price. ($102,160.10)
2. FISCAL IMPACT
Funding is available in the Refuse Division General Fund 2022 operating budget.
3. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
4. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to ensure efficient delivery of this truck for the Department of Public Service.
Title
To authorize the Finance and Management Director to modify a contract with The Lion Electric Corp. to increase the price of the vehicle by $102,160.10; to authorize the expenditure of $102,160.10 within the general fund; and to declare an emergency.($102,160.10)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection, has a need for an electric-powered automated side loading refuse truck; and
WHEREAS, proposals were solicited for the truck; and
WHEREAS, the proposal from The Lion Electric Corporation received the highest score from the evaluation committee; and
WHEREAS, after the award was complete, The Lion Electric Corp. notified the Director of Finance and Management that due to supply chain and labor issues beyond their control the body manufacturer, Boivin Inc., had assessed surcharges in the amount of $102,160.10; and
WHEREAS, the Department feels these changes are common in the current market for vehicles and equipment, and the vehicle offered by The Lion Electric Corp. is still the best value; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify the contract with The Loin Electric Corporation; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the minority and woman owed business enterprise & small local business enterprise program and as such is not a part of the program
WHEREAS, it is necessary to authorize the Director of Finance and Management to authorize the expenditure of $102,160.10 to pay for surcharges passed onto Lion Electric, Inc. by the body manufacturer Boivin, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance in that it is immediately necessary to authorize the Director to modify the contract for the Electric Powered Automated Side Loading Truck to meet an immediate operational need in the Department of Public Service, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the contract with The Lion Electric Corp. for one Electric Powered Automated Side Loading Truck.
SECTION 2. That the Finance and Management Director is hereby authorized to approve the expenditure of $102,160.10 to pay for surcharges passed onto Lion Electric, Inc., assessed by the body manufacturer Boivin, Inc.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed 5and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.