Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contract with Softchoice LLC for Cisco SmartNet maintenance services to support citywide Metronet hardware. The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems (GIS).
RFQ (request for quotation) RFQ019686, was previously awarded to Softchoice LLC in 2021 for $236,597.59, The term of the contract was one year with options to renew for three (3) additional one-year terms. The cost for this years Cisco SmartNet maintenance services is $214,063.82. This ordinance represents the first of the three (3) additional one-year renewal options, beginning on September 20th 2022 and ending on September 19th 2023. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation, it may be renewed for two (2) more additional one-year terms. This ordinance also authorizes the expenditure of $214,063.82 for the above-described purpose.
EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.
FISCAL IMPACT:
Last year (2021) the Department of Technology legislated $236,597.59 for Cisco SmartNet maintenance services. This year (2022) the cost for Cisco SmartNet maintenance services to support citywide Metronet hardware is $214,063.82. Funding for this contract is budgeted and is available within the Department of Technology, Information Services Division, Information Services Operating Fund and other fund agencies' direct charge budgets within DoT.
CONTRACT COMPLIANCE NUMBER:
Vendor: Softchoice, LLC (City DAX Vendor #: 022312); F.I.D#/C.C#: 13-3827773; Expiration Dat...
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