Explanation
Background: This ordinance authorizes the City Auditor to transfer funds within the Division of Fire’s general fund budget, and also authorizes the Director of Public Safety, on behalf of the Division of Fire, to modify and extend the term of the current contract with and issue a purchase order to ESO Solutions for software integration and licensing. The current contract provides Fire Incident Reporting via ESO's cloud-based Firehouse software for the period covering December 1, 2021 through November 30, 2022 in the amount of $21,132.00. The Firehouse software platform will be phased out by ESO not later than year end 2022, and replaced with a new version for Fire Incident reporting, which requires an additional year to be added to the contract, and additional funding in the amount of $80,300.00 which includes the import and integration of the existing data and cloud-based licensing. A waiver of the competitive bidding provisions of the Columbus City Code, Chapter 329 is necessary for this purchase as there is not enough time to solicit a formal bid request prior to the termination of the existing software.
Contract Compliance: ESO Solutions (#36-4566209) - (Vendor #023932)
Emergency Designation: This legislation is to be declared an emergency measure to allow for the immediate purchase of this software replacement prior to the termination of the existing platform which will be phased out by the end of 2022.
Fiscal Impact: This ordinance authorizes the transfer and expenditure of $80,300.00 within and from the General Fund for this expenditure. A total of $21,132.00 has been spent thus far in 2022 for Fire Incident Reporting software services with ESO Solutions; this modification will bring the year's total spent for these software services to $101,432.00. In 2021 and 2020, the Fire Division spent $21,132.00 for these services in both years.
Title
To authorize the City Auditor to transfer $80,300.00 within the General Fund; to authoriz...
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