Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into contracts with City Electric Co and the Loeb Electric Company for the purchase of luminaries for the Division of Power. The luminaries (street light fixtures) and related components will be used to maintain existing street lights as well as for new construction for future development within the City.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ022187). One hundred and thirty four (134) vendors were solicited and eight (8) majority bids were received and opened on July 28, 2022.
After a review of the bids, the Loeb Electric Company submitted two bids and were the low bidder on bid #1 for Items 10-150, 190, 200, 220-310, however, the pricing was only good through August 11, 2022. Kendall Electric, Inc. was the low bidder for Item #160, however, the pricing was only good through August 19, 2022. The City of Columbus requires firm fixed pricing for 180 days. Therefore, the bids for these items were non-responsive.
Therefore, the Division of Power recommends the following awards to the most responsive, responsible and best bidders for a total amount of $2,232,609.25:
City Electric Co for Items 10-150, 190-310 for a total of $2,140,519.25
Loeb Electric Company bid #2 for Items 160, 170 and 180 for a total of $92,090.00
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIERS:
City Electric Co, vendor #009579, CC#59-2279498 expires 10/5/22, majority vendor
Loeb Electric Company, vendor #006028, CC#31-4236750 expires 8/30/24, majority vendor
FISCAL IMPACT: $2,232,609.25 has been budgeted for this purchase.
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