Explanation
BACKGROUND: To authorize the Director of Public Utilities to enter into a contract with Minsait Advanced Control Systems Inc. for the upgrade of our Prism 10 ACS system to the Prism 12 ACS System to ensure effective support and performance capabilities for the Division of Power; to authorize the transfer $10,000.00 within the Power operating fund and to authorize the expenditure of up to $57,618.00 for services and equipment.
ACS maintains all copyright privileges for their products and these products must be purchased directly from the company. There are no agents or dealers authorized to resale these products. Therefore, the Division of Power desires to enter into contract with ACS in accordance with the pertinent provisions for Sole Source procurement of Columbus City Code, Section 329. The sole source justification form is attached to this record.
SUPPLIER: Advanced Control Systems, Inc. (46-4574462) Expires: (Pending)
Advanced Control Systems, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $57,618.00 was budgeted for this purchase.
There were no similar purchases in 2021 or 2020.
Title
To authorize the Director of Public Utilities to transfer $10,000.00 between object classes within the Electricity Operating Fund per the attached financial instructions; to authorize the Director of Public Utilities to enter into a contract with Minsait Advanced Control Systems Inc. for upgraded software and services for the Division of Power; and to authorize the expenditure of $57,618.00 from the Electricity Operating Fund. ($57,618.00)
Body
WHEREAS, this legislation authorizes the Director of Public Utilities, Division of Power to enter into a contract with Advanced Control Systems, Inc. for upgraded hardware, software and services associated with the ACS PRISM SCADA system; and
WHEREAS, SCADA is the main controlling and monitoring system for the Division of Power electrical distribution system. ACS supplied our SCADA distribution system over 20 years ago and over the years various remote equipment has been installed in substations which communicates with ACS master units using ACS licensed protocol. The Prism 12 software upgrade, substantially expands and improves the functionality and performance of the SCADA system; and
WHEREAS, this ordinance is being submitted in accordance with the pertinent provisions for Sole Source procurement of Columbus City Code Chapter 329; and
WHEREAS, the Division of Power finds it necessary to transfer $10,000.00 between object classes within the 2022 Power Operating Fund budget. The funds for transfer have been identified in Object Class 03 (Purchased Services); and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to enter into a contract with Minsait Advanced Control Systems Inc. for upgraded software and services for the Division of Power to update this software and services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with Advanced Control Systems, Inc. for upgraded software and services associated with the ACS PRISM SCADA system for the Division of Power, pursuant to the sole source provisions of Columbus City Code.
SECTION 2. That the expenditure of $57,618.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 03 Professional Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $10,000.00 or so much thereof as may be needed is hereby authorized between Object Classes within Fund 6300 Power Operating Fund per the accounting codes in the attachment to this ordinance
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.